Payroll Assistant

Location

San Antonio, TX | United States

Job description

At Kina'ole, you are joining a family whose Hawaiian roots anchor our culture of Aloha - sharing life with each other - and making a profound positive impact on the Native Hawaiian community and other communities where we operate.

The Kina'ole Family of Companies offers a competitive salary and comprehensive benefits package that includes:

• Health insurance
• Dental insurance
• Life insurance
• Professional training reimbursement
• 401K
• Disability insurance

Job Description: The Payroll Assistant position is a viable part to the on‐going success of the company. The Payroll Assistant must be able to exercise discretion and independent judgment. The position will require adherence to payroll policies and procedures, to all state and federal regulations for payroll processing, and adaptation of new processes and task to ensure proper maintenance of the payroll system. The Payroll Assistant must alert the Sr. Payroll Specialist if a task or process is out of compliance to existing policies and procedures or payroll regulations and recommend changes to the policies and procedures when new tasks or procedures are implemented. They must possess strong written and verbal communication skills, have working knowledge of payroll practices and basic accounting principles. They must be professional, motivated, and highly organized. They must be able to collaborate well with their co‐workers. They must be able to work independently to analyze and record payroll data to the proper general ledger accounts in accordance with GAAP, and DCAA guidelines. They must continually learn tax law and policies to support employees. The Payroll Assistant must be able to follow instructions and be adept at general office skills. They must be willing to acquire the basic knowledge to process information in the company payroll and accounting databases.

Duties and Responsibilities:

• Check timesheets for accuracy.
• Entering data into databases and spreadsheets
• Handling direct deposit requests and data
• Processing paper checks for distribution
• Acquiring all necessary signatures to distribute payroll.
• Processing wage garnishments
• Adjust pay records for approved pay for raises, bonuses.
• Process and enter data into software system(s)
• Assist with Guam payroll processing.
• Prepare and submit paper payroll checks for employees who do not have direct deposit.
• Audits Timecards - Reviews timecards to make sure there are no errors.
• Ensures that all benefits and insurance premiums are deducted from paychecks.
• Prepares vacation and sick reconciliations of hours to ensure that they are accurately posted correctly to employees' records.
• Responsible for day-to-day functions of Payroll operations.
• Confirms employee's personal information into payroll database.
• Prepares and submits payroll documents.
• Adheres to all state and federal regulations for payroll processing.
• Provides training on payroll process to new employees.
• Responds to inquiries from employees relating to their paychecks.
• Processes overtime payments.
• Resolves any discrepancies surrounding payroll issues.
• Processes W-4s for tax purposes. Distributes W-2s for tax purposes.
• Assist with year-end payroll reports.
• Keeps up to date on changes in company tax status.
• Reports to Accounting Manager updates and problems.
• Confirm that direct deposits are setup correctly.
• Assist with preparing for the company annual audit of the payroll system & operations.
• Keeps detailed and organized payroll records.
• Communicates regularly with finance managers to ensure that all employee records and accounts are in line.
• Process and initiate deposits on paydays.
• Familiarize yourself and keep current with the taxation of salaries, benefits, and other factors.
• Maintain and document all payroll records.
• Assist with semi-annual audits of all payroll records.
• Detect and process issues related to uncollected payroll.
• Generate reports for upper management
• Develop written materials/standard operating procedures (SOP) in both manual and electronic formats.
• Research discrepancies between employee, payroll, & benefit by working with the HR department, and government agencies for the purpose of ensuring accuracy of records and maximizing eligible payments.
• Other payroll related duties as assigned.

Minimum Requirements:

• High school diploma or the equivalent and extensive knowledge of the payroll field.
• ADP experience preferred
• A college degree in a related field.
• 5+ years in the following:
  • Processing payroll in ADP
  • Multi State payrolls
  • Experience in process payroll for 100+ employees
  • Proficient in Excel and word
  • Knowledge of payroll reconciliations including accruals
  • Ability to use Teams

• Ability to stoop, lift, finger - for example pick, pinch, or type and grasp, ability to clearly and concisely express and exchange ideas via spoken word conveying detailed information to others accurately and on occasion quickly.
• Ability to inspect and analyze figures, accounting items, written materials, newsprint, computer terminal characters, transcription, and other similar objects at distances generally close to the eyes.
• This is a minimum standard based on the criteria of accuracy and neatness of work.

Kina'ole Family of Companies is an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Job tags

Salary