Catholic Charities of San Francisco
Location
San Francisco, CA | United States
Job description
ORGANIZATION SUMMARY
Catholic Charities is one of the largest, oldest, and most comprehensive nonprofit human services organizations in Northern California, annually reaching more than 60,000 vulnerable individuals of all faiths in San Francisco, San Mateo, and Marin Counties. With a staff of approximately 450, reaching peaks of nearly 600 with seasonal hires, a budget of $54.3 million, and a current governing board of 27, this venerable, fully-accredited, independent 501(c)(3) nonprofit addresses some of the most pressing community needs – homelessness, generational poverty, immigration, inequality, hunger, aging in isolation, and communicable disease -- to name a few – with compassion and services of highest quality.
PROGRAM & POSITION SUMMARY
Catholic Charities is the social services arm of the Catholic Church in the Archdiocese of San Francisco. Founded in 1907 to care for the orphans of the San Francisco earthquake, Catholic Charities is an independent non-profit organization. All financial contributions directly support Catholic Charities’ programs in Marin, San Francisco, San Mateo and Sonoma Counties. Catholic Charities serves and advocates for the poor, the sick, the distressed, children, youth, families, immigrants and seniors, regardless of race, religion, color, sex, age, physical or mental disability, national origin, sexual orientation or any other basis covered by local law.
This position is responsible for contract (government grant) budget and cost compliance, monthly cost-reimbursement or unit-of-service based invoices to multiple government agencies and other nonprofit agencies and thorough supporting documentation of the budget and invoicing process. The position should understand and be supportive of the Agency's mission and client services. This position works onsite at Headquarters in San Francisco.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Prepare monthly contract invoices to grantors for contracts assigned, cost reimbursement or unit-of-service invoices in accordance with grant budget and allowable cost requirements of each grant.
- Prepare all supporting paperless documentation to support invoices, including Excel spreadsheet and general ledger reports and keep this documentation in organized electronic file folders for each grant. Excel spreadsheets include a grant summary status report, salary detail, projection report and reconciliation to the general ledger.
- Maintain an accounting trail in support of invoiced amounts.
- Research and resolve general ledger discrepancies and supporting documentation for amounts to be billed.
- Consult and review files with the Dir. Of Contracts & Grants to determine course of action to be taken and handle the case with a satisfactory conclusion.
- Identify billing problems such as overspending, underspending, miscoded expenses and disallowed expenses for contracts assigned.
- Prepare journal entries to reflect invoices sent or any adjusting entries.
- Prepare required program and statistical reports for contracts assigned.
- Set-up of contract file through collections and closeout.
- Learn required billing databases of funders and internal agency software.
- Work with Program Management to ensure appropriate accounting/billing of expenses according to federal regulations and approved budget.
- Communicate regularly with government and nonprofit agency representatives on any contract/grant questions and concerns.
- Modify line-item budgets in concert with program managers and directors when necessary to fully and accurately utilize grants.
- Understand the terms of the individual contracts assigned for billing.
- Monitor contract budgets, expiration dates, report due dates, file copies and statements.
- Create, update and revise spreadsheets for documentation of invoices.
- Assist with preparation of overall program budgets, which incorporate contracts revenue for internal reporting as well as contract proposals and renewals.
- Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Education & Experience : - Bachelor’s degree, Accounting preferred or equivalent of 2+ years of relevant experience.
- Knowledge of and experience with government contract billing highly recommended.
- Knowledge of and experience with government application processes a plus.
Knowledge, Skills & Abilities : • Proficient desktop software skills including Excel and Outlook. Adapt easily to various billing software.
- Strong organizational skills, high attention to detail and the ability to prioritize work.
- Excellent communication and interpersonal skills and the ability to work in a team environment
- Well organized with attention to detail.
- Required to work remotely and with others in the Pacific time zone
- Demonstrates the necessary attitudes, knowledge and skills to deliver culturally competent services and work effectively in cross-cultural situations.
DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
In accordance with the requirements of title II of the Americans with Disabilities Act of 1990 ("ADA"), Catholic Charities SF does not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities. Furthermore, Catholic Charities SF does not discriminate on the basis of disability in its hiring or employment practices and complies with all regulations promulgated by the U.S. Equal Employment Opportunity Commission under title I of the ADA
CATHOLIC CHARITIES IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER and is committed to providing equal employment without regard to race, color, creed, religion, national origin, ancestry, age, sex, sexual orientation, gender identity, legal domicile status, veteran status, disability or AIDS/HIV status or any other characteristic protected under federal or state law. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
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