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Location

Ithaca, NY | United States

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Job description

Full job description

The Assistant Director of Donor Relations will manage the donor-centric events and stewardship of Ithaca College donors. Oversee donor centric events to include coordinating and managing, preparing communications, and serving as the primary point of contact for program participants. Coordinate donor relations signage on campus, ensuring new signage is produced and an up-to-date inventory is maintained.

Job Summar y:

Manage the donor-centric events and stewardship of Ithaca College donors. Oversee donor centric events to include coordinating and managing, preparing communications, and serving as the primary point of contact for program participants. Coordinate donor relations signage on campus, ensuring new signage is produced and an up-to-date inventory is maintained.

Job Responsibilities:

• Manage donor centric events of varying sizes. Oversee logistics of events to include day of, pre- and post-event wrap up. Coordinate appropriate stewardship materials for attendees, speakers, VIP guests.

• Direct event staffing schedule for donor centric events. Confirm event attendance of faculty, staff, volunteers, the President, and senior administrators. Ensure a detailed event packet is prepared and provided to appropriate attending staff to include logistical information. Work with the Director of Strategic Planning to create briefing materials for the President and senior administrators as appropriate.

• Work with prospect and volunteer managers to recruit volunteers to assist with events as necessary. Work in tandem with the regional events program and regional volunteers as appropriate.

• Prompt appropriate colleagues to ensure event follow-up is managed in a timely manner, including coding participants in the database, managing follow-up with constituents, sending thank you notes and emails, posting photos to the web, and producing reports and correspondence. Lead post-event debriefing meetings to ensure important interactions with prospects and volunteers are captured and communicated.

• Manage donor relations signage on campus to include drafting appropriate language for review by Marketing and Communications, and ensure signage production and installation. Maintain a list of named spaces and facilities on campus that includes the background of the donor(s), dates of the initial gift for each named space and facility and successive gifts, where appropriate.

• Manage swag and stewardship materials, including oversight of consistent use of items, maintaining an inventory, and overseeing sign out process.

• Assist with donor relations strategies for all donors and relatives of donors (when appropriate) of leadership gifts plus, planned, major, planned, and principal gifts, including those for endowments, capital projects, and restricted use, in consultation with prospect managers when appropriate.

• Provide assistance with stewardship correspondence regarding donor established funds to include annual endowment and restricted fund reports, notification of scholarship recipients and thank you notes.

• Assist with drafting new fund and gift agreements, working with the AVP of Philanthropy and prospect managers. Track the progress of agreements, from requests to completion. Ensure allocations are updated with proper coding and information to ensure stewardship of the funds.

• Provide support to the Friends of Ithaca College program to include assisting with coordinating events and preparing special announcements. Work in collaboration with the Office of Alumni Engagement for coordination of efforts to support the Friends program.

• Assist with Ithaca College gift receipts for donors, answering inquiries, following up on requests, and ensuring gift modifications are processed if requested.

• Participate in budget proposal preparation in conjunction with the AVP of Philanthropy.

• Participate in and support other events sponsored by the Philanthropy & Engagement Division.

• Provide support and oversight to ensure consistent stewardship, engagement, branding and messaging for programs such as the Founder’s Circle, Blue & Gold Society and the Friends of Ithaca College in cooperation with the associated staff members assigned to those programs.

• Develop and demonstrate a multicultural awareness and contribute to cultivating an inclusive, diverse and respectful College community. Demonstrate civil and inclusive behavior when interacting with staff, faculty, students and visitors to the College. Promote a flexible, collaborative and inclusive work and living environment and engage in educational opportunities to increase awareness and understanding of diversity and inclusion.

• Perform other duties as assigned.

Qualifications:

Bachelor's degree and a minimum of two years' experience in development, alumni relations, or related field. Experience working in a college or university setting, and event management of various scales experience preferred. Ability to work independently, excellent attention to detail, self-motivated, strong organizational, interpersonal, and communication skills and the ability to effectively work and interact respectfully within a diverse and inclusive environment; ability to plan, develop and implement activities, programs and special events; experience maintaining and reconciling office and events budgets; flexibility to work evenings, weekends, and travel; strong working knowledge of various word processing, spreadsheet, and database software applications are required.

Application Instructions:

Interested applicants must apply online and attach a resume, cover letter, and list of three professional references. Questions about online applications should be directed to the Office of Human Resources at (607) 274-8000 or [email protected].

Ithaca College is committed to building a diverse academic community and encourages members of underrepresented groups to apply. Experience that contributes to the diversity of the college is appreciated.

Visa sponsorship is not provided for this position.

Hiring Range:

$58,500 - $62,000, commensurate with qualifications and experience. We pride ourselves on providing our benefit-eligible employees with comprehensive benefits, including work/life balance, generous paid time off policies, career-enhancing trainings, educational benefits, and opportunities to give back to the community. Beyond benefits, you’ll enjoy the kind of uniquely rewarding work environment that can only be found in a vibrant college community. For an overview of our benefit offerings, please visit

At Ithaca College, a comprehensive residential campus community of approximately 5,000 students, we strive to be at the forefront of the higher education landscape. We offer a distinct integrative learning experience that makes students ready for the personal, professional, and global challenges of our age.


We seek candidates who embrace integrative learning and want to be a part of this exciting time in Ithaca College history. We encourage creative collaboration and innovation in our faculty and staff, providing support and resources for them to grow in their fields and lead students to their own innovative ideas and achievements.


We welcome different ways of thinking and look for candidates with unique points of view and life experiences. We are inclusive of individuals with a wide range of cultural, personal, and professional backgrounds, talents, and skills. Our campus is a vibrant and rewarding community where diverse minds can learn, succeed, and excel.


When reviewing candidates, we are looking for indicators of a number of core competencies. Prospective candidates must be adaptable, collaborative, inclusive, respectful, responsive, results driven, and sustainable. They must communicate effectively, demonstrate leadership, exhibit professional integrity and ethics, take initiative, value personal and professional development, and show that they will engage in the college.


Nestled in the heart of New York State’s scenic Finger Lakes region, Ithaca College sits atop South Hill overlooking picturesque Cayuga Lake and is just minutes away from the city center. Combining small town warmth and charm with the vibrancy of a college community, the thriving and culturally diverse city of Ithaca has been rated by Kiplinger’s as one of the top 10 places to live in the United States.


To learn more about Ithaca College, visit us at

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