Administrative Assistant

Location

Seattle, WA | United States

Job description

The Administrative Assistant, will perform office tasks and services to support effective and efficient office operation, employee onboarding and recruiting activities, and employee engagement activities Responsibilities: Please note, this is a Part-time position, 3 days per week, 20-25 hours per week Assists in office processes including weekly Check Cutting process to ensure deadlines are met Will need to leave the office to make bank, fedex or post office visits within a 5 block radius Performs office tasks including performing basic bookkeeping, maintaining records, organizing storage spaces Performs clerical and administrative tasks including time and billing reports, drafting letters, preparing client information, certified mail requests and other documents for senior staff Responsible for maintaining the overall physical office facility, including kitchen and storage spaces for professional appearance at all times Responsible for office supply and kitchen purchases and the unpacking of all materials maintaining tidy office areas at all times Must be able to lift or move boxes using a hand truck for all office materials from check stock to kitchen beverages and snacks Coordination, setup and breakdown of office lunches and other events Performs all new hire onboarding tasks to ensure a smooth and organized New Hire experience This will include submitting IT ticket, system setup, ordering/arranging of remote equipment and shipping, Welcome package prepared & shipped, desk supplies prepared, ownership of internal checklists to ensure a successful start date and any additional onboarding related tasks Qualifications: Part-time position, 2 days per week Excellent verbal and written communication skills Experience in Calendar management in Outlook Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy Demonstrated leadership and motivational skills Good public speaking skills Excellent problem-solving skills and the ability to quickly adapt to change Excellent organizational skills and attention to detail Excellent time management skills with a proven ability to meet deadlines Ability to function well in a high-paced and at times stressful environment Self-motivation skills and the ability to work with minimal supervision Able to type minimum of 45 words per minute Proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software Microsoft Office: 2 years (Required) Administrative: 2 years (Required) Microsoft Outlook Calendar: 1 year (Required) Benefits: Pay: $20.00 - $22.00 per hour Expected hours: 20 – 25 per week

Job tags

Salary