Part time Receptionist at Carpenter's Place
Location
Rockford, IL | United States
Job description
Part time receptionist for Faith based social service agency. The receptionist maintains a positive and welcoming environment for staff, interns, guests, volunteers and visitors. This candidate must be professional, detail oriented, able to multi task, computer proficient, comfortable working with homeless population, have good motivational skills and high energy.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Assist the Director of Guest Services with the development and review of policies and procedures related to this position
- Interact positively, respectfully and compassionately to all persons entering the agency, especially the guests
- Answer the phone, direct calls appropriately, take messages and answer general questions about the agency
- File documents as needed
- Distribut e keys
- Call and schedule devotion speakers
- Update devotion calendar and contact list of speakers
- Track and record obituaries of deceased guests, guest suspensions, and haircuts
- Transfer and print intake photos
- Distribute messages and mail to the guests.
- Keep monthly inventory of front office supplies and request orders when needed.
- Order, pick up, and keep record of all bus tokens for guests
- Notarize documents for the guests
- Keep track of staff birthdays and anniversary dates; share the information each month of those celebrating their milestone.
- Record the guests' gratitude statements and share them with the staff
- Post a Scripture verse on the board leading into the day room
- Update the Daily Announcement board, i.e., dogs visiting, etc.
- Attend s taff meetings when directed to do so; exhibit team attitude
- Be flexible to adjusting hours to make sure that the front desk is covered
- Perform other duties as assigned
Minimum requirements include a GED or High School diploma and 2 years office experience.
Job Posted by ApplicantPro
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