Location
Kahuku, HI | United States
Job description
About Us:
At Pyramid Global Hospitality, people come first. As a company that values its employees, Pyramid Global Hospitality is dedicated to creating a supportive and inclusive work environment that fosters diversity, growth, development, and wellbeing. Our commitment to a People First culture is reflected in our approach to employee development, employee benefits and our dedication to building meaningful relationships.
Pyramid Global Hospitality offers a range of employment benefits, including comprehensive health insurance, retirement plans, and paid time off, as well as unique perks such as on-site wellness programs, local discounts, and employee rates on hotel stays. In addition, Pyramid Global Hospitality is committed to providing ongoing training and development opportunities to help our people build the skills and knowledge they need to advance their careers.
Whether you are just starting out in the hospitality industry or are a seasoned professional, Pyramid Global Hospitality offers a supportive and collaborative work environment that encourages growth and fosters success, in over 230 properties worldwide. Join their team and experience the benefits of working for a company that values its employees and is committed to creating exceptional guest experiences.
Location Description:
Deeply rooted in the land, the history, and the layered richness of Oʻahu, at Turtle Bay you’ll find an authentic connection to a place of uncommon natural splendor and the warm, welcoming community within it. Where your days are filled with constant discovery and moments that touch your soul, allowing you to explore the uncommon depths of this remarkable coast.
Overview:
JOB OVERVIEW:
The Administrative Assistant will assist the Director of Facilities, Assist. Director and Foreman’s with clerical, receptionist, and various other administrative duties. Responsibilities may also include assisting with guest requests as necessary.
REPORTS TO: Director of Facilities
WORK ENVIRONMENT:
Pool/Beach facilities, Front and back of house, office, property functions and events areas.
Job involves working:
- Under variable temperature conditions (or extreme heat or cold).
- Under variable noise levels.
- Outdoors/indoors.
- Around fumes and/or odor hazards.
- Around dust and/or mite hazards.
- Around chemicals.
- Various hours and days including holidays.
KEY RELATIONSHIPS:
Internal: The position will work closely with and is responsible for establishing and maintaining effective working relationships with the Director of Facilities and the Assistant Director of Facilities.
External: The position will work closely with and is responsible for establishing and maintaining effective working relationships with Directors from other departments, various community organizations, and outside businesses
QUALIFICATIONS
- High school graduate.
- 2 years’ experience in a similar job in the hospitality industry
- Understanding of basic office equipment.
- Knowledge of Microsoft Word and Excel.
- Ability to communicate effectively.
- Pleasant phone demeanor.
- Ability to type 30 wpm accurately.
- Experience with computers, calculators, or word processors.
- Positive Attitude and outlook.
PHYSICAL ABILITIES
- Exert physical effort in transporting 11 pounds to 25 pounds.
- Endure various physical movements throughout the work areas.
- Walking on Uneven Surfaces
- Climbing on Scaffolds or ladders.
- Reach over your head.
- Remain in stationary position for minutes/hours throughout work shift.
ESSENTIAL JOB FUNCTIONS
- Excellent knowledge and skill with Microsoft office. Especially Excel program.
- Excellent communications skills
- Excellent with Hotsos program
- Excellent in drafting professional letters and memos.
- Good organizational skills and filing
- Prepare staff payroll and knowledge of Workday and editing.
- Process requisitions, POs, and invoicing receivables
- Taking shop inventory and preparing requisitions.
- Calling vendors for parts information and pricing
- Excellent knowledge in analyzing P&L reports. Report any discrepancies to finance.
- Knowledge in some basic finance
- Track, monitor, and follow up on all state and federal compliance inspections. Such as Elevators, boiler, HFD, and Pool CPO certification, Respirator certification, and lock out tag out annual training.
- Upkeep Safety Data Sheet binders
- Track and monitor attendance.
- Receive and file utility billing reports.
- Pick up mail and distribute BEO sheets on event binders.
- Attend meetings where Director or Assistant Director cannot attend.
- Prepare Capital project forms and tracking invoicing.
- Monitor operational budget to not exceed budget.
- Performs clerical and receptionist duties, including typing, filing, copying and answering the telephone.
- Maintains personnel files for department.
- Collects, sorts, and distributes mail.
- May resolves guest’s maintenance problems and handles guest requests.
- Assists Director of Facilities in the budgeting process.
- Understand the EMS system, (training will be provided).
- Serve our guests.
- Serve the other Pyramid team members who serve our guests.
- Take personal responsibility to ensure the success of the team – the team succeeds because of your actions.
- Always put the team objectives ahead of your personal agenda.
- Perform the security and safety function of all Pyramid employees to ensure the security and safety of all guests and of all fellow employees - be vigilant for all safety/security issues, correct and/or report all issues immediately.
- Perform the housekeeping function of all Pyramid employees – keep your work area clean and neat, and correct and/or report any housekeeping issues outside of your work area in the public and heart-of-the-house areas as you encounter.
- Perform your sales function – all Pyramid employees are salespeople for the company and for the property - function – all Pyramid employees are salespeople for the company and for the property - be knowledgeable of Pyramid and of all aspects of your property, and always present both in the best light to guests and to the community at large .
- Perform your community ambassador function – get involved in your community and represent Pyramid and your property well.
- Always speak first and speak last to guests in a friendly, courteous manner – every guest encounter should include this.
- Always greet co-workers in the same friendly, courteous manner – never pass a fellow employee without acknowledgement.
- Deal with all guests and fellow Pyramid team members with respect and honesty.
- Always present yourself properly in the workplace – full uniform including name badge, dress/uniforms always clean and pressed, personal grooming always up to standard.
- Oversee daily activities during director/supervisor’s absences.
Flexibility with other services not pertaining to guest services but dealing with hotel
STANDARD SPECIFICATIONS
Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, other employees, or guests.
A review of this description has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and requirements are essential job functions.
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor.
EOE/AAP M/F/D/V
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