Meeting Program Support Specialist

Location

Silver Spring, MD | United States

Job description

Job Title: Program Support Specialist

Job Summary:

The Program Support Specialist will provide program support services to NOAA's Ocean Research Advisory Panel (ORAP) and other offices within NOAA as required. Working for NOAA ORAP is an exhilarating opportunity to contribute to groundbreaking research and initiatives aimed at understanding and protecting our oceans, atmosphere, and precious planet.

Responsibilities Include:

• Providing public meetings logistics
• Identifying meeting venues and arranging hotel accommodations including retaining room blocks for meeting attendees
• Identifying meeting IT, technical support, and platforms options to ensure effective virtual or hybrid meeting attendance and participation
• Tracking meeting agenda development and identify logistical action items based on agenda topics
• Developing and submitting Federal Register Notices (FRN) for public meetings
• Coordinating Public Registration and public comments submission prior to and during public meetings
• Supporting coordination of ORAP member travel arrangements and post meeting actions with the ORAP travel coordinator or administrative staff
• Coordinating other ORAP activities, including meeting dinners and field trips
• Providing onsite meeting support, such as monitoring virtual participation, responding to enquiries during meeting, working with IT and technical support staff to address any issues or questions
• Supporting communication and coordination of ORAP meeting schedules and logistics with key stakeholders including Ocean Policy Committee staff
• Developing and sending official letters and documents, such as document transmittal letters, members appointments, renew, extension, and thank you letters
• Formatting ORAP Reports and other documents for 508 compliance
• Maintaining and updating the ORAP website
• Making sure public meeting material are posted on the website prior (draft materials) and after meeting (final/approved materials)
• Reviewing and updating all ORAP website documents for 508 compliance
• Creating and publishing website content
• Supporting ORAP DFO and Alternate DFO on administrative tasks as needed

Required Qualifications and Skills:

• The ability to obtain a public trust
• Bachelor's degree in an analytic discipline or closely related field (e.g. statistics, economics, accounting, etc.)
• 4+ years of full-time experience in an analytic discipline (e.g. economics, business processes, statistics, operations research, imagery, or other engineering related technical fields)

Desired:

• 4+ years of experience specifically in meeting logistics and organization support

Work Setting and Environment:

• Monday - Friday, normal working hours
• Work is to be performed at NOAA facilities in Silver Spring, MD
• Travel for event support
• An estimated 75% onsite, 25% remote

How FedWriters Will Compensate and Appreciate You:

FedWriters offers team members the opportunity to gain a lasting impression in this fast-growing small business.

FedWriters provides a competitive package of salary and benefits, including medical, dental, and vision coverage; a matching 401(k) program; generous Paid Time Off (PTO); STD; LTD; life insurance; and more!

FedWriters abides by the requirements of 41 CFR 60-1.4(a), 60-300.5(a), and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.

FedWriters is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race; ethnicity; religion; gender; age; national origin; marital status; sexual orientation; gender identity; family responsibilities; matriculation; physical or mental disabilities; political affiliation; genetic information; status as a protected veteran; or any other characteristic protected by federal, state, or local law. If you are interested in applying for employment with FedWriters and need special assistance or an accommodation to apply for the position, please call (703) 872-7848. Determination on requests for reasonable accommodation are made on a case-by-case basis. FedWriters is a federal contractor seeking veteran referrals.

Job tags

Salary

$25 - $29 per hour