PVTA/SATCO/VATCO
Location
Springfield, MA | United States
Job description
PVTA/SATCO/VATCO
665 Cottage StreetLocation:
To Commensurate With ExperienceSPRINGFIELD, MA
Job Type:Category:
Full TimeAdministrative/Bookkeeping
Education Level:Work Experience:
Bachelor's Degree5+
Preference: Preferred
Skills/Certifications/Licenses:
Bachelor's degree (B.S.) in Accounting; minimum of 5 years - Preference: Preferred
knowledge of US GAAP, financial accounting - Preference: Preferred
Strong interpersonal skills - Preference: Preferred
Oral and written communication skills - Preference: Preferred
Description:
Pioneer Valley Transit Authority Job Description
Job Title: Controller
Department: Finance
Job Location: Administrative Offices
Reports To: Director of Finance (DOF)
Work Hours: Monday- Friday (8:30 a.m. – 5 p.m.)
F.L.S.A. Status: Full-time, Exempt Level
Weekly Rate: $1,550 - $1,700 per week
Position Summary:- This position presents an opportunity to take on the responsibility of managing essential accounting functions, ensuring that all accounting systems are implemented properly while following necessary control procedures. The position holder will be responsible for maintaining ledgers, journals, and supporting schedules while ensuring that all relevant documentation is properly processed and filed. The role also offers the chance to work towards closing monthly and year-end accounts, which not only requires dedication but also a willingness to put in occasional evening and weekend work.
The following document outlines the essential duties and responsibilities of a financial professional. These duties include performing general accounting functions that comply with Generally Accepted Accounting Principles (GAAP) and company procedures, such as maintaining ledgers and ensuring the accuracy of financial operations. The professional will also analyze and formulate adjusting entries to reflect the financial status of the organization, as well as evaluate contracts, orders, vouchers, and other financial documents, and correct any errors or inconsistencies found in them.
Additionally, this individual will be responsible for responding to inquiries related to financial reporting, summarizing and reconciling data for reports and budgets required for internal and external use, and making recommendations for improving the organization's accounting operation. Moreover, the professional will provide payroll assistance by serving as a backup payroll coordinator in the absence of the primary coordinator. This individual will process payroll with the approval of the Director of Finance (DOF), respond to inquiries related to changes in payroll laws and taxes, and assist the payroll coordinator and staff with any payroll-related questions. They will also perform timely electronic filing of all payroll data, including tax reporting, and provide year-end audit production of payroll documents requested by auditors.
Furthermore, the professional will analyze financial statements monthly, producing detailed statements that summarize and interpret the current and projected financial position of the company for the DOF's review. They will also review and independently prepare quarterly and annual financial statements, as well as the quarterly and annual forecast/budget for the Finance Department.
Additionally, the financial professional will conduct monthly reviews of transportation provider budgets. This involves requesting and receiving budgets from transportation suppliers, comparing projected expenses against actual expenses to identify discrepancies, and communicating noteworthy discrepancies with the DOF. They will also conduct periodic reviews of suppliers to ensure the accuracy of documentation, including van maintenance, labor costs, and parts, to ensure that invoicing is correctly coded and allocated to the correct accounts.
Finally, the professional will perform all bank account reconciliations monthly, reconciling all GL asset and liability accounts monthly to work papers. They will provide monthly revenue and expense variance analysis and report on findings to the DOF.
Responsibilities and Duties: As part of your duties, you will be responsible for the following tasks. You may be asked to perform additional duties as required.
- Accounting Function: Your primary responsibility will be to establish, maintain, and manage accounting procedures that comply with generally accepted accounting principles (GAAP) and company procedures. You will need to ensure that all GL ledger postings are accurate, review and approve the month-end general ledger close, and perform a thorough analysis of the general ledger to ensure the highest degree of accuracy and integrity of the financial operations.
-Additionally, you will need to analyze, formulate, and book adjusting entries to properly reflect the PVTA's financial status, evaluate contracts, orders, vouchers, etc., and monitor review, investigate, and correct errors and inconsistencies. You will also respond to questions on financial reporting, gather, summarize, and reconcile data needed for the preparation of various reports and budgets required for both internal and external use, and make recommendations for improving the organization's accounting operation. You will also need to respond to department directors' inquiries regarding account balances and provide spreadsheet reports.
- Payroll Assistance: You will be required to serve as backup payroll coordinator in the payroll coordinator’s absence, process payroll upon the DOF’s approval, respond to all inquiries regarding changes in law and taxes related to payroll functions, and assist the payroll coordinator and staff on any payroll related questions. You will also need to perform timely electronic filing of all payroll data, including tax reporting, and year-end audit production of payroll documents requested by auditors.
- Monthly Financial Statement Analysis: You will be accountable for producing financial statements detailing assets, liabilities, and equity, and preparing balance sheet, income statements, and other reports to summarize and interpret current and projected company financial position for the DOF’s review. You will also review and/or independently prepare the quarterly and annual financial statements and the quarterly and annual forecast/budget for the Finance Department.
- Transport Provider Budget Reviews: You will request, receive, and review budgets from transportation suppliers, compare projected expenses against actual expenses to identify discrepancies, communicate noteworthy discrepancies with the Director of Finance, and conduct periodic reviews of suppliers to ensure the accuracy of documentation (including van maintenance, labor costs, parts) to ensure that invoicing is coded correctly and allocated to correct accounts.
- Bank Account Reconciliations: You will reconcile all GL asset and liability accounts monthly to workpapers. Furthermore, you will provide monthly revenue and expense variance analysis, also monthly, and report your findings to the Director of Finance.
Requirements:
This job requires an individual who can perform each essential duty satisfactorily.
To meet the requirements, the candidate must have a Bachelor's degree in Accounting and a minimum of five years of related experience working as a senior accountant or analyst. The candidate should possess substantial working knowledge of US GAAP, financial accounting and reporting, internal controls, Non Profit, fund accounting, and Sarbanes Oxley. Strong attention to detail and superior oral and written communication skills are essential.
The candidate must be able to work in a fast-paced environment with a high sense of urgency and meet deadlines, effectively manage multiple tasks simultaneously, work independently and as part of a team, and be highly reliable with a strong work ethic.
To be successful in this role, the candidate must possess strong interpersonal skills, effective communication skills, and the ability to maintain confidentiality. Oral and written communication skills are essential, and the candidate must be a good listener and seek clarification when needed.
The candidate should have strong business writing skills with the ability to write clearly and informatively, edit their work for spelling and grammar, and read and interpret written information.
The candidate should demonstrate sound and accurate judgment, exhibit willingness to make decisions, and make timely decisions. The candidate should prioritize and plan work activities, use time efficiently, and set goals and objectives. They should be an outstanding team player, balance team and individual responsibilities, and demonstrate professionalism by approaching others tactfully, reacting well under pressure, treating others with respect, accepting responsibility for their actions, and following through with commitments.
The candidate should demonstrate accuracy and thoroughness, monitor their work to ensure quality, meet productivity standards, complete work on time, and strive to increase productivity. They should be adaptable, manage competing demands, change their approach or method to best fit the situation, and deal with frequent changes, delays, or unexpected events.
The candidate should consistently be at work on time, ensure work responsibilities are covered when absent, and be dependable by following instructions, responding to management directions, taking responsibility for their actions, keeping commitments, completing tasks on time, or notifying the appropriate person of alternate plans.
The candidate should have a strong initiative by volunteering readily, undertaking self-development activities, seeking increased responsibility, taking independent actions, and requesting help when needed.
In addition, the candidate should have the ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, and area, and apply mid-level math and basic statistical concepts. They should have advanced skills in Microsoft Excel, proficiency in PowerPoint and Word, and at least five years of experience utilizing an automated accounting system. A CPA and experience with ABILA MIP fund accounting system are a plus.
The candidate will also coordinate workflow among other Finance Department Staff.
The physical demands of the job include sitting, talking, and/or hearing frequently, standing, walking, using hands to finger, handle, or feel, and reaching with hands and arms occasionally. Extensive use of a computer and keyboard and viewing of a computer screen is required. The employee must be able to lift and/or move up to 10 pounds occasionally. Specific vision abilities required by this job include vision, color vision, and the ability to adjust focus. The work environment is generally indoors in an office environment, and the noise level is usually quiet.
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