Location
Minneapolis, MN | United States
Job description
Office Administrator Job Description; Roles & Responsibilities
Location: Plymouth, MN
Job Description:
RowCal's Office Administrator position is suited for someone that is reliable and detail oriented. The Mail Processor will be responsible for processing incoming and outgoing mail, ensuring timely delivery, maintaining accurate records, and general office oversight. This is a full-time position with opportunities for growth within the company.
Retrieving and processing mail will be required each weekday, so in person office presence will be required 5 days a week. The hours will be 9am - 5pm.
Roles & Responsibilities:
As an Office Administrator, you will play a crucial role in ensuring the smooth and efficient operation of our RowCal Nation home office. You will work closely with other departments and individuals to ensure that mail is delivered accurately and on time as well as keeping the office operating smoothly. This role requires attention to detail, strong organizational skills, and the ability to work independently.
Ongoing
- Sort and distribute incoming mail to the appropriate departments or individuals
- Prepare outgoing mail for shipment, including packaging and labeling
- Operate mail processing equipment, such as postage meters and sorting machines
- Maintain accurate records of incoming and outgoing mail
- Ensure timely delivery of mail to its intended recipients
- Handle and resolve any issues or errors with mail delivery
- Monitors mailroom supplies
- Delivers and distributes mail to correct departments
- Signs off on certified mail
- Enters returned mail note in homeowner profile
- Ensuring necessary items are in stock in the office, including but not limited to, paper products, pens, food and drinks, etc.
- Emptying of the dishwasher daily and tidying up the breakroom occasionally throughout the day (not cleaning, as we will have a service completing this)
- Welcoming visitors to the office
- Miscellaneous tasks as needed to ensure the office runs smoothly
Detailed Description of Tasks
- Categorize and distribute incoming mail based on the designated department or individual recipient, ensuring timely and accurate delivery.
- Process all outgoing mail, which includes proper packaging, labeling, and preparing for shipment, following standard procedures and guidelines.
- Operate and manage mail processing equipment, such as postage meters and sorting machines, ensuring their proper use and maintenance.
- Maintain accurate and organized records of all incoming and outgoing mail transactions, including tracking numbers, delivery dates, and recipient details.
- Work closely with other departments and personnel to coordinate the timely and correct delivery of mail, fostering strong internal communication.
- Actively investigate, troubleshoot, and resolve any issues or discrepancies related to mail delivery, applying problem-solving skills to ensure minimal disruption.
- Perform regular checks and updates on postal rates and regulations to maintain the accuracy and compliance of all mail processing tasks.
- Completing regular checks on all common areas of the office and tidying up as needed.
- Maintaining a clear inventory system of products and replacing as items get low.
Compensation:
- $20.00 - $23.00/hour
- Medical, Dental and Vision Insurance
- 4 Weeks PTO
- 401K Program
Benefits:
We offer competitive pay, and an excellent benefits package including paid time off, holidays. Insurance
benefits offered include medical, dental and vision for employees and dependents. We also offer life
insurance, AD&D, short- and long-term disability insurance. Additionally, there is a generous employer
match 401(k) savings plan.
RowCal Construction & Maintenance is an EOE meaning we provide equal employment opportunities to
all employees and applicants for employment without regard to race, color, ancestry, national origin,
gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic
testing, military or veteran status, or any other characteristics protected by law.
Job tags
Salary
