OPERATIONS REVIEW SPECIALIST - 60010162

Location

Tallahassee, FL | United States

Job description

Requisition No: 824453 

Agency: Children and Families

Working Title: OPERATIONS REVIEW SPECIALIST - 60010162

 Pay Plan: Career Service

Position Number: 60010162 

Salary: $59,999.02 

Posting Closing Date: 03/18/2024 

Total Compensation Estimator 

Welcome to an opportunity that could change the trajectory of your career and ignite your passion for professional growth. We are excited to present you with a Grant Manager position opportunity that promises to be both challenging and rewarding. Our team strives to critically evaluate the current process, support the visions of individuals on our team, promote an innovative culture, and is committed to excellence. Are you interested in being part of this exceptional environment where your skills will thrive and your contributions will make a significant impact? If you're seeking a role that will not only tap into your potential but also provide endless possibilities for personal and professional development, the Department of Children and Families (DCF), Office of Child and Family Well-Being (OCFW) is welcoming you to take a closer look and consider joining our dynamic team.

This is a highly responsible and professional position for grant manager services for OCFW. The selected candidate needs to be self-motivated, be able to follow instructions quickly, and be a team player who possesses the ability to prioritize work with minimal supervision.

In this position, you will make an impact in improving the outcomes of the lives of children and families in Florida. This position has great responsibility and comes with the satisfaction of helping those who are in need. Imagine managing a grant award for services that help provide pregnant women and their children the wrap-around services they need or a grant award that will serve dually served youth (in the DJJ and DCF systems) to overcome obstacles to become resilient human beings.

Come be part of major projects that impact the lives of children and families all over the state! We are looking for a strong candidate with a WHY and the drive to make a difference in our Department. Are you that champion? If so, see the information about the position below.

We are looking to fill at least one position but this ad may be used to fill more. The position is an Operations Review Specialist. This position requires a Monday through Friday, 8-hour daily work schedule.

Salary is expected to be $55,000-65,000 and will be based on the experience and background of the candidate and the available budget. 

Requirements:

• High School Degree
• Knowledge of Chapter 287, Florida Statutes, Chapter 60A-1 of the Florida Administrative Code and all Department handbooks, manuals and policies and procedures and proposed changes as appropriate.
• Knowledge of Federal or State of Florida procurement process as well as governmental contract laws, rules, and regulations, as evidenced by your supporting resume and State of Florida application.
• Knowledge of and use of Federal and Florida Statutes on governmental contracts and grants.
• Experience in a government role as a contract manager, grant manager, or contract administrator.
• Experience working with contracts or grant awards is required.
• Excellent verbal and written communication skills.
• Florida Certified Contract Manager (FCCM).

Preferences

• Has professional experience in applying principles, regulations, and statutes related to Florida Government in the Sunshine / Open Government / Public Records.
• Has knowledge of child welfare programs and analytical and research skills to assess grant activities
• Has a bachelor’s degree or higher.
• Has two years professional experience in a governmental setting with contracts and/or grant awards

What you’ll do:

• Consulting with staff members to develop solutions for programmatic operational problems.
• Maintaining regular contact with the Contract Administration Unit and Program Area.
• Preparing correspondence for the review and/or signature of Senior Management.
• Completing other duties, as assigned.
• Serves on evaluation and negotiation committees and provides technical assistance regarding programmatic information as necessary.
• Maintaining a working knowledge of federal and state laws regarding contract/grant administration.
• Serving as the Federal Liaison for child welfare federal grants.
• Performing pre-award planning and serving as a liaison for anticipated request for application activities.
• Preparing Request for Applications (RFA) as requested by the program areas, in accordance with Florida Statutes and Department policy and procedures.
• Identifying new federal grant opportuntities for the Department to apply.
• Organizing and facilitating the meetings with key stakeholders to prepare, draft, and finalize the applications.
• Acting as a subject matter expert, screener, reviewer, and negotiatior for RFAs.
• Maintaining regular contact with federal and state stake holders with regard to administrative grant issues. 
• Learning the subject matter of assigned grants and becoming a program expert for the grant awards
• Investigating, assessing, analyzing, and making recommendations to resolve issues and problems presented by administrators.
• Participating in meetings and calls as required.
• Knowledge and capability to provide oversight of federal and state grants. 
• Consulting with staff members to develop solutions for programmatic operational problems.
• Collecting data and preparing reports for state and federal grants. 
• Preparing and routing annual grant applications, annual plans, implementation plans and other documents required for the Department to receive state and federal funding. 
• Maintaining regular contact with the Contract Administration Unit and Program Area.
• Preparing correspondence for the review and/or signature of Senior Management.
• Providing oversight of the administrative, fiscal, and programmatic terms and conditions of grant agreements.
• Enforcing grantee compliance with state and federal rules and guidelines.
• Conducting invoice and supporting documentation reviews.
• Conducting budget reviews.
• Reviewing and approving grantee performance outcomes.
• Conducting annual site visits of grantees.
• Preparing, processing, original grant awards and subsequent amendments to grant awards.
• Identifying any grantee performance shortcomings and makes recommendations for corrective action.
• Provides technical assistance and consultation to program staff and grantees.
• Maintains grant award files.
• Completing other duties, as assigned

What we are looking for:

• Knowledge of good customer services principles and techniques for handling telephone calls in a professional, courteous, and efficient manner. 
• Knowledge of office procedures.
• Knowledge of standard business formats and styles for letters and forms. 
• Ability to establish and maintain effective working relationships with others.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Ability to professionally interact with both internal and external customers in a tactful, courteous, and effective manner.
• Ability to communicate effectively orally and in writing.
• Ability to record, collect, evaluate, and analyze data.
• Ability to work independently by planning, organizing, and coordinating work assignments.
• Ability to be self-directed, self-motivating, and show initiative.
• Ability to exercise independent judgment. 
• Ability to conduct research. 
• Ability to be attentive to detail. 
• Skill in writing, preparing, reviewing and editing procedures, reports, documents and forms. 
• Skill in organizing and record keeping. 
• Skill in computers, spreadsheets and word processing.
• Knowledge and understanding of Microsoft Office 2010 or greater.
• Knowledge and understanding of Microsoft Outlook

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement. 

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