---

---

Location

East Lansing, MI | United States

---

Job description

Working/Functional Title

Student Affairs Secretary

Position Summary

The Secretary in the Office of Student Affairs (OSA) will provide high-quality customer service to students, faculty, staff, and guests. Strong candidates will be able to handle multiple priorities simultaneously with confidence and poise in a fast-paced environment. The Secretary will provide travel, clerical, program, and technical support for the OSA academic, recruitment, and admissions staff. Support will be accomplished by coordinating and initiating various activities to facilitate the OSA functioning while integrating diversity, equity, and inclusion (DEI) values. For example, compile, verify, process, and analyze complex, specialized department information/data; independently renders decisions; resolve problems; interpret information; apprise customers of appropriate actions to facilitate the functioning of the department.

• Receive, collect, and process complex and diverse information, such as budgets, invoices or data summaries, and meeting notes/reports.
• Independently renders decisions to coordinate day-to-day operations, request specific actions, and provide information for students, parents, staff, external agencies, and visitors.
• Assist in developing, implementing, maintaining, updating, and suggesting strategic improvements within office policies and procedures, emergency procedures, etc.
• Supports team members with efficient, timely coordination of inter-departmental and collaborative meetings, in person, via Zoom or Teams, etc., and assists with travel arrangements and accounting.
• Prepare meeting rooms (virtual and in person), AV and other technology-related needs, and monitor supplies.

This is an on campus position between the hours of 8 am - 5 pm Monday through Friday with 1-3 Evening/Weekends needed a semester.

MSU College of Nursing values diversity as a core tenet of the work we do and the populations we serve. 

Unit Specific Education/Experience/Skills

Knowledge normally acquired through a high school education with coursework in typing and shorthand; one to three years of related and progressively more responsible or expansive work experience in word processing, spreadsheet, database, desktop publishing, calendaring and/or presentation software; typing and filing; and may require knowledge of technical or medical terminology and/or technical training related to the field of employment; may require bilingual abilities in a specific language; or an equivalent combination of education and experience.

Desired Qualifications

• Ability to work effectively as a member of a diverse team
• Ability to provide high-quality customer service and handle multiple priorities simultaneously with confidence and poise in a fast-paced environment
• Excellent communication skills (both written and verbal), interpersonal skills, superior customer service skills, and the ability to incorporate appropriate phone etiquette
• Strong organizational skills with the ability to make independent decisions consistent with established policies and DEI values of the CON
• Ability to work independently with frequent interruptions and balance multiple tasks
• Proficiency with Microsoft Office suite, especially Word, Excel, PowerPoint, Shar Point, Teams, and Outlook, and proficiency or ability to become proficient in any College of Nursing databases
• Familiarity with Enterprise Business Systems (EBS)
• Knowledge of University policies and procedures
• Ability to maintain strict confidentiality concerning all matters relating to students (prospective, current, and alumni), including, but not limited to, applicant data, student academic records, personal information, etc.
• Cross-and intercultural communication fluency
• Ability to work well with a diverse group of people
• Ability to lift 25+ lbs
• Valid driver’s license

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Resume, cover letter, and three references

Special Instructions

Please attach a list of three (3) professional references with contact information that are knowledgeable of your work.

Work Hours

STANDARD 8-5

Website

The Bidding Eligibility ends on 02/13/2024 at 11:55 PM

About Michigan State University

Spartans work every day to advance the common good in uncommon ways.Together, we tackle some of the world?s toughest problems to find solutions that make life better?from alternative energy to better food safety to breakthrough medical and environmental applications achieved through rare isotope research.We teach. We explore and we discover. We collaborate and lead. We innovate, inspire, and empower. We achieve our potential and create circumstances that help our students and others achieve theirs.We're good at it, and we've been at it for more than 150 years.The nation?s pioneer land-grant university, MSU began as a bold experiment that democratized higher education and helped bring science and innovation into everyday life. The revolutionary concept became a model for the nation.Today, MSU is one of the top research universities in the world?on one of the biggest, greenest campuses in the nation. Home to nationally ranked and recognized academic, residential college, and service-learning programs, we?re a diverse community of dedicated students and scholars, athletes and artists, scientists and leaders.In ways both practical and profound, we work to create a stronger, more sustainable, and more hopeful future for all.

Connections working at Michigan State University

---

Job tags

---

---

Salary