Senior and contract coordinator - system purchasing support services
University of Illinois UrbanaChampaign
Location
Urbana, IL | United States
Job description
Senior Sourcing and Contract Coordinator- OBFS-System Purchasing & Support Services (Hybrid)
System Purchasing and Support Services
Job Summary
Leads and participates in special projects/initiatives representing University of Illinois System offices and serves as a subject matter expert and mentor for other procurement professionals. Oversees complex contract negotiations, prepares complex procurement solicitations (RFP/IFB's) and contracts, and develops and delivers training and presentations regarding procurement and contracting topics. May also supervise staff in a specific functional area.
Duties & Responsibilities
- Performs highly specialized and complex contract negotiations and coordination for professional services.
- Provides purchasing guidance and consultation to peers and System offices regarding complex procurement and contractual issues. Interprets and administers State and University procurement regulations and rules.
- Handles the procurement of complex projects and leads the evaluation of responses of major solicitations (RFP/IFB's).
- Serves as a liaison with University Counsel, Risk Management, contractors, department/units, and executive management for contract negotiations, agreements, and procurement activities.
- Analyzes current purchasing trends for University System offices to identify needs for annual contracts and/or pricing agreements.
- Determines availability of group purchasing contracts/awards for use by System offices. Participates in cooperative bidding process as requested.
- Directs efforts, project plans, and staffing resources in special projects related to SystemPurchasing's goals and initiatives.
- May supervise procurement staff engaged in contract administration or negotiation work and serve as a subject matter expert.
- May develop and deliver training and presentations on procurement and contracting topics to internal and external audiences.
- Assists the Director of System Purchasing & Support Services with the Contract Administration of new or assigned Strategic Procurements.
- Assures that necessary rules and regulations are employed in the contract process, and necessary legal requirements are incorporated into all agreements.
- Communicates award information to University System offices.
- Serves as a University contact for vendors regarding procurement policies and procedures and obtains information regarding products, prices and service proposals.
- Negotiates requests for change orders or amendments and prepares documents to implement contract revisions.
- Prepares complex reports, correspondence and documents as requested by senior management.
- Serves on University committees as needed and on the behalf of the Director of System Purchasingand Support Services.
- Performs other duties and responsibilities appropriate for a Senior Sourcing and ContractCoordinator.
Minimum Qualifications
Bachelor's degree in business administration, management, or a field related to the position. Two (2) years of professional business, financial, and/or managerial work experience. (NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one(1) year (12 months) of work experience.)
Preferred Qualifications
Completion of professional certification including Certified Professional Purchasing Buyer (CPPB), or certified Public Purchasing Officer (CPPO), or similar designation.
Knowledge, Skills and Abilities
- Considerable knowledge of contract development, negotiation principles and practices, legal aspects of contracts, and State laws and University procedures related to contracting and procurement, or similar complex rules and regulations.
- Significant knowledge and practical experience with contract specification writing.
- Demonstrated organizational and analytical skills with attention to detail.
- Ability to establish objectives, implement procedures, and develop methods to measure the effectiveness of results obtained.
- Ability to effectively manage, motivate and develop staff.
- Proficiency with business, procurement or contract management applications.
- Knowledge about general office operations and procedures to effectively contribute toward the success of operations and services administered by the department and ensure the accuracy of information provided to offices/persons seeking assistance from this office.
- Knowledge about guidelines set forth in the following publications/resources: The General RulesConcerning University Organization and Procedure; Campus Administrative Manual; University of Illinois Statutes; Policy and Rules for Civil Service Staff; Civil Service Statute and Rules; and Handbook for Good Ethical Practice for Faculty and Staff at the University of Illinois.
- Knowledge about Banner to perform specialized data entry applications related to document production/processing.
- Excellent keyboarding, grammar, and proofreading skills, with a strong emphasis on accuracy and applicable formats and criteria, to prepare and process correspondence, reports, and other documents that appropriately reflect University and department standards.
- Advanced computer skills using Microsoft Office suite (e.g., Word, Excel, PowerPoint...) as well as proficiency with an Internet browser (e.g. Microsoft Internet Explorer, Mozilla Firefox, or comparable browser).
- Excellent verbal and written communication skills to effectively interact with University and departmental officials/staff.
- Strong interpersonal skills that reflect courtesy, diplomacy, and a collaborative approach to develop and maintain effective work relationships.
- Proficiency with office equipment including calculators, photocopiers, printers, and digital senders.
- Ability to work independently and to exercise good judgment and discretion in the performance of all work assignments.
- Ability to multi-task and prioritize work accordingly to meet deadlines while staying on task with daily assignments.
- Strong organizational skills to maintain electronic and paper filing systems containing confidential information and records related to departmental operations.
- Knowledge and respect of policies and procedures outlined for the University of Illinois System, Business and Financial Services, and department.
Appointment Information
This is a 100% full-time Civil Service 5010 - Business/Administrative Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after 4/1/2024. Starting salary is $75,000.00, salary is commensurate with experience.
For more information on Civil Service classifications, please visit the SUCSS web site at
Application Procedures & Deadline Information
Applications must be received by 6:00 pm (CST) on March 21st, 2024.We are unable to sponsor an employment VISA or take over sponsorship for an employment VISA for this position now and in the future. Candidates must be authorized to work in the United States with no VISA sponsorship. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Zuri White at [email protected]. For questions regarding the application process, please contact 217-333-2137.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing [email protected].
Requisition ID : 1023485
Job Category : Administrative
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