Office Coordinator

Location

Seatac, WA | United States

Job description

At MacDonald-Miller Facility Solutions (“MacMiller”) we  make buildings work better . As the Northwest’s leading mechanical contracting firm, we design, deliver and service HVAC, plumbing and automation system solutions for commercial buildings. With our over 1500 employees across 15 offices, there is a breadth and variety of work to keep you engaged and inspired.  

We enjoy a well-respected history of exceeding our customers’ expectations and  executing with distinction . Our clients trust their toughest projects with our integrated teams, including:  

• New construction – Engineering, fabrication and installation of mechanical systems for new projects following lean construction practices  
• Special projects – Retrofits and mechanical repairs for existing buildings for new efficiencies  
• Service - scheduled preventative maintenance ensuring tenant comfort, and 24/7 emergency response  
• Building performance – Control systems, fault detection, energy services and remote monitoring  

People love to work at MacDonald-Miller, and it’s because we all share the same Core Culture Values:

• Collaboration – Diverse players, one team, a common vision. Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings a diversity of strengths to help us meet our common vision. 
• Dedication – We are dedicated to personal and professional excellence. We execute with distinction by doing the right thing and following through on our commitments.
• Safety – Everyone deserves a safe workplace. Safety is more than hardhats and boots, it’s an attitude and the environment we create. Every day, everyone goes home to their families.
• Community – We are proud to be part of MacDonald-Miller. We actively seek to build relationships and know each other as individuals. Together we create an environment that is welcoming, caring, and trusting.
• Innovation – We are committed to continuous, creative problem solving . Innovation is how we stay an industry leader. We always strive to challenge and better ourselves. 
• Fun! – Take the work seriously, but never take ourselves too seriously. It’s possible to be both serious professionals and good-natured people you enjoy working with. We strive to be both.

Requirements

Office Coordinator: This is where you come in. 

We’re looking for an Office Coordinator to be responsible for ensuring a welcoming and professional atmosphere for all guests, including employees, vendors, customers, and visitors. You will serve as the first point of contact and play a crucial role in maintaining smooth day-to-day operations and providing comprehensive administrative support across various departments. In return for achieving aggressive goals, you’ll get rewarded with more to own, a ton of growth opportunities, and more freedom than you’ve probably ever had.

Top deliverables in the first year to be a hero: 

• Customer Service Excellence: Deliver outstanding customer service consistently to both internal and external customers. Act as a concierge for the SeaTac Headquarters Plaza, ensuring all guests feel valued and well-assisted. 
• Facility Management: Oversee supply management for the headquarters' facility, including maintaining stock levels in kitchens, supply rooms, and managing Workplace Services (WPS) inventory. Conduct regular audits to ensure supplies are replenished and organized efficiently. 
• Human Resources Support: Assist the Human Resources department with tasks such as creation of badges and parking permits for new hires and tracking seating arrangements. Provide administrative support for HR initiatives as needed. 
• Shipping and Receiving: Manage and provide support for all shipping and receiving activities, including USPS, UPS, FedEx, and internal MM shipping. Responsible for company credit card reconciliation related to shipping expenses. 
• Meeting and Event Coordination: Manage and support the organization of MacMiller's internal and external meetings, including catering arrangements, guest access, room setup, and breakdown. 
• Travel Program Support: Assist in the support and management of the MMFS Travel Program, ensuring compliance with company policies and providing assistance to employees with travel arrangements. 

The Office Coordinator role reports to Lisa Millage – Office & Travel Coordinator on a collaborative team working on a variety of projects and initiatives to support our growing business. This highly visible role interacts with all levels and functions within the organization. 

Your Background: What kind of person will thrive in this role? 

You should have… 

• A track record of delivering exceptional administrative support in an office setting 
• Advanced technical prowess in programs such as Microsoft suites (Outlook, Teams, Excel, etc), Egencia experience is preferred 
• Minimum of three years of experience in an administrative or receptionist role, preferably in a corporate environment. 

And everyone you work with should describe you as… 

• Positive with a can-do attitude 
• Highly collaborative with great written and verbal communication 
• Self-motivated showing tons of initiative 
• A great problem solver 

And you should be motivated by… 

• your commitment to fostering efficient operations, promoting a positive workplace culture, and ensuring seamless communication to enhance overall organizational productivity. 
• Empowering yourself to learn how to do something. If you need a ton of handholding or a micro-manager boss, this is not the place for you 
• Working in a lean, results-oriented environment, where you’ll be expected to do more, take on more, and achieve more every year 
• Having fun in an environment high on transparency, open to innovative new approaches with a supportive family feel

Benefits

Compensation: $25-$30 hourly 

MacDonald-Miller Facility Solutions presently provides employee coverage for: 

• Medical, dental, vision for employees (coverage available for dependents for shared premium). 
• 401k retirement plan including Company matching. 
• Vacation and Sick Compensation (PTO), and Holiday Pay! 
• Disability income protection including short term and long-term disability. 
• Employee and dependent life insurance. 
• Wellness Program. 
• Employee Assistance Program. 

Where you will work  

Our Seattle HQ office (17930 International Blvd, SeaTac, WA 98188) has easy access to the SeaTac International Airport, ample secured parking, and newly renovated office facilities - not to mention great views! Neighborhood amenities include an onsite deli, restaurants, and convenient freeway/airport access.

Interested in learning more?   

If you’re ready for an adventure and are interested in being considered for this role, click apply to start the conversation! Or if you know someone who currently works at MacDonald-Miller, reach out to them to get introduced to the team! 

MacDonald-Miller Facility Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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