Community Health Alliance of Pasadena
Location
Pasadena, CA | United States
Job description
Duties and Responsibilities:
Essential Functions:
- Oversee business matters and reports to the CEO on the fiscal and business management including banking, legal affairs, registrations and filings, tax returns, investments, compensation and benefits.
- Prepare the annual budget for review and approval by ChapCare’s Board of Directors.
- Develops accounting procedures and systems, and monitors all accounting practices to ensure they meet federal, state, county and other funding/contract guidelines.
- Supervise the preparation for the annual and periodic internal, government, and other fiscal audits of the agency’s financial position; implement and respond to any findings should there be any.
- Collaborate with senior leaders on operational and strategic issues as they arise; provide strategic recommendations based on financial analysis and projections, and revenue/expense analysis.
Financial Management:
- Develop financial data gathering and operating systems to facilitate business and financial informed decision-making.
- Ensure the effective delivery of routine financial services and operations of the agency including payroll, cash management, cashiering, accounts receivable, accounts payable, and general ledger maintenance.
- Prepare budgets for grants and fundraising opportunities.
- Reviews and approves all expenditures and financial commitments.
- Monitors and advises department directors regarding fiscally related issues and problems.
- Safeguards the assets of the corporations and manages agency cash.
- Responsible for all occupancy, equipment, and supply related matters.
- Oversees the compliance of ChapCare’s buildings (both its administrative site and its health centers) with regulations established by the Occupational Safety and Health Administration (OSHA).
- Ensures that business functions meet and comply with regulatory agencies, program regulations, and payer requirements.
- Ensures all appropriate policies and procedures are in place.
- Ensures compliance with site and program audits, program reporting and program grant renewals.
- Oversees the financial operations of ChapCare’s retail pharmacy.
- Provides support to Information Technology matters in conjunction with ChapCare’s outsourced IT vendor.
- Performs other duties as requested.
Communication/Collaboration:
- Maintain strong working relationships with ChapCare’s banking and other financial institutions.
- Liaise with county, federal, and state agencies, associations and organizations similar to ChapCare regarding contracting, reporting, and compliance requirements.
- Participates in Management Team meetings and works cooperatively with others to assure smooth operations.
- Work closely with management team and program staff to ensure comprehension of budget and to aid in budget planning.
Financial Process Improvement:
- Maintain agency accounting software and supporting systems to ensure that financial information is current, accurate, and adaptable.
- Develop and maintain effective data-based means to track program/product income and expenditures and other key data.
Required Education and Experience:
- Master’s Degree in Business, Finance, Healthcare Management, or a similar degree. Alternatively, a BS degree with five or more years in the health care management/leadership role. CPA is preferable.
Prior experience required:
- Five or more years of experience in fiscal management and executive operational management experience in private, federal, and state government healthcare programs; or other complex healthcare environment.
Personal qualities
- Able to relate well to the cultural and ethnic characteristics of the ChapCare community, while also adhering to Federal financial standards and Generally Accepted Accounting Principles (GAAP).
Skills and knowledge required:
- Knowledge of federally qualified health organizations and operations.
- Knowledge of fiscal management, government regulations and reimbursements.
- Knowledge of state and federal regulations, grant applications and regulations.
- Knowledge of contract development, memoranda of understanding and agreements.
About Community Health Alliance of Pasadena: ChapCare is a network of HRSA-funded community health centers that has provided medical services to countless under-insured and uninsured residents of the San Gabriel Valley for over 22 years. ChapCare provides comprehensive primary healthcare services including medical, dental, and behavioral health services to almost 16,500 patients per year. The organization utilizes state of the art equipment such as Electronic Health Records to ensure that our patients receive the highest quality of care. ChapCare has grown substantially over the last few years to meet the increasing need for services in the San Gabriel Valley. New health center locations are now open in South El Monte, El Monte, and Monrovia. ChapCare also offers free health insurance enrollment assistance through a Covered California Navigator Grant. Our Certified Enrollment Counselors assist community members enroll in health insurance plans available under the Affordable Care Act (ACA) at select health centers in Pasadena, El Monte, and Monrovia. During the COVID-19 Pandemic, ChapCare has answered the call as a public health resource for our community. Many of our healthcare services can now be delivered through telehealth options such as telephone visits. In addition, ChapCare offers COVID-19 testing options for its patients and the community. ChapCare also regularly sanitizes its facilities following all safety guidelines set forth by CDC, state, and local health officials.
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