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Location

Sunnyvale, CA | United States

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Job description

DESCRIPTION

Amazon is seeking a dedicated, resourceful, self-motivated Executive Assistant to support the VP Operations. This role requires attention to detail, understanding business priorities, organizational skills, meeting tight deadlines, juggling multiple critical requests across internal and external stakeholders, and proactively anticipating needs and driving improvements across the leadership team. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior executives inside and outside of the company is critical. The candidate will be comfortable in a fast-paced, goal-focused environment while maintaining flexibility, and composure.

Candidate must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the leadership team. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company is critical. The successful candidate will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. The ideal candidate must be able to coordinate the efforts of a team of Executive Assistants and build effective working relationships inside and outside the group.

Key job responsibilities
- Management of complex frequently changing VP calendar and collaboration with team EA's for direct reports availability. Must be able to schedule across multiple calendars
- Some scheduling across multiple locations to support teams
- Manage ad hoc domestic and international travel
- Be a trusted advisor and thought partner for VP as well as proactively suggest recommendations on process improvement as needed
- Manage expense reports
- Collaborate with team EA's for ad hoc morale and team building activities. Organize, execute, and assist EA's with catering for meetings, off-sites, and team social events)
- Track and help drive completion of key deliverables and follow up on outstanding items
- Act as a liaison for direct reports
- Coordinate a team of executive assistants, providing guidance, training, and support as needed. Meet weekly with EA team in coordination meetings
- Work closely with the leadership team, recruiting other Executive Assistants to provide support to the organization
- Document writing, editing, and readiness
- Maintain and organize confidential information and files
- Develop and implement efficient administrative systems and processes
- Travel 30% domestic and international

About the team
We’re the Devices & Services Supply Chain & Operations (DeviceOps) group. Our team drives design innovation, delivering all products to market.

We are open to hiring candidates to work out of one of the following locations:

Sunnyvale, CA, USA

BASIC QUALIFICATIONS

- 4+ years of executive assistant experience
- Experience with Microsoft Office products and applications
- High school or equivalent diploma
- Experience with executive level calendar management

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Job tags

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Salary