Administrative Associate 1

Location

Palo Alto, CA | United States

Job description

Job Details

• Shifts: Varies
  
• Work Location: Onsite
  

Duties and Responsibilities

• Conference/meeting room concierge: comprehensive conference room support:  Maintain inventory of whiteboard pens, erasers, cleaners, and order and restock as needed. Reset furniture into default layouts. Locate missing furniture, label chairs. Requires position holder to develop knowledge of default layouts for several rooms across the SEQ. Proactively test AV equipment to check it is in order; maintain inventory of, order and replace cables as necessary, report problems to SEQ management and follow up on correction. AV troubleshooting, temporary workarounds. Monitor condition of entire room and report problems. Constant walking, on-the-ground position.
  
• General administration:  Place orders for purchasing, submit work orders, prepare meeting materials: photocopying, collating, kitchen coffee and tea supplies for daily stocking. Check photocopier machines for paper and staples, replace as necessary, basic troubleshooting, escalate problems as necessary. 
  
• Mail room sorting:  Sort mail, tidy mailrooms, inform building occupants of deliveries via phone calls, email or in-person. 
  
• Contact for on-site contractors:  On-site contact for AV contractors when on campus for conference room repairs. Contact building managers for larger lab deliveries via duty phone.
  

Requirements

Education Qualifications

• Highschool Diploma or equivalent
  

Benefits

• Health/Dental/Vision Insurance
  
• Sick Time Off
  

Job tags

Salary

$27.67 - $29.17 per hour