New Mexico State University
Location
Las Cruces, NM | United States
Job description
499466
Las Cruces, New Mexico, United States
Staff
Staff Full-time
Closing at: Mar 1 2024 at 23:55 MST
Position Title: Cost Accounting Officer
Employee Classification: Finance Officer
College/Division: Administration and Finance
Department: 530465-ACCOUNTING AND FINANCE
Internal or External Search: External - Open to all applicants
Location: Las Cruces
Offsite Location (if applicable): Target Hourly/Salary Rate: Commensurate with qualifications
Appointment Full-time Equivalency: 1.0
Exempt or Non-Exempt: Exempt
Summary: We are excited for you to join our team!
Classification Summary: Under limited supervision, provides strategic direction and leadership in the planning, development, management, control, and reporting of the integrated financial operations and activities of a major, multi-faceted operating entity impacting all or most campuses of the University. Direct responsibility for the organization's budget and financial management. Coordinates the preparation of financial statements and reports, special analyses, and information reports; presents recommendations for programmatic and fiscal changes.
Classification Standard Duties: Plans and develops comprehensive capital and operating budgets for a wide ranging portfolio of accounts relating to multiple components; reviews, analyzes, and verifies budgets, ensuring balance of revenues, expenses, and transfers, and prepares integrated budget documents for submission. Oversees the design, documentation, and implementation of various integrated systems and applications for periodic and ad hoc financial reporting, utilizing electronic financial information from NMSU systems and databases. Coordinates and analyzes fiscal and budget systems for controls, policies, procedures and accounting practices. Manages and oversees the establishment and administration of contractual arrangements and leased properties with external vendors, concession operators, and/or suppliers. Makes recommendations for or implements changes in accordance with institutional policy. Advises units on improvement and implementation of current and new fiscal procedures, Advises on training of accounting and administrative personnel. Ensures records systems are maintained in accordance with generally accepted auditing record retention requirements. Provides leadership, administrative management, and operational coordination to various technical, professional, and/or administrative personnel engaged in specified project activities. Recommends and participates in the development of University policies and procedures; may serve on University planning and policy-making committees. Performs core financial modeling. Reviews the financial model and documents prepared by financial advisor, and liaising with modeler to feedback any issues identified. This involves understanding the model at a detailed level and possibly running it as well. Support bid team with financial analysis as required during commercial negotiations. Provide Group with ad hoc analysis of the various bids/closed projects. Provide general financial modeling support for projects. Represents the organization at various community and/or business meetings, committees, and task forces; promotes existing and new programs and/or policies. Performs miscellaneous job-related duties as assigned.
Required Education, Experience, Certification/License, Equivalency
Required Education: Bachelor's degree in Accounting/Finance or in a related field including at least 15 credit hours of Accounting.; Required Experience: Five (5) years of experience that is directly related to the duties and responsibilities specified.; Equivalency: None; Required Certification/License:
Knowledge, Skills and Abilities
Advanced knowledge of public sector financial, accounting, and budgeting principles and procedures. Knowledge of customer service principles, techniques, systems, and standards. Knowledge and understanding of commercial operating principles, practices, and procedures. Knowledge of software to quantify and illustrate complex financial reports, comparisons, impacts, and/or projections. Knowledge of project management principles, practices, techniques, and tools. Knowledge of faculty and/or staff hiring procedures.
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Skill in budget preparation and fiscal management. Skill in the use of personal computers and related software applications. Skill in organizing resources and establishing priorities. Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures. Accounting experience in an academic setting. Employee development and performance management skills.
Ability to develop and maintain recordkeeping systems and procedures. Ability to communicate effectively, both orally and in writing. Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections. Ability to develop, plan, and implement short- and long-range goals. Ability to plan, implement, and administer financial information and control systems. Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments. Ability to develop and implement creative revenue-generation plans, programs, and initiatives. Ability to foster a cooperative work environment. Ability to negotiate and manage contractual arrangements. Ability to develop financial plans and manage resources. Ability to provide technical guidance and leadership to professional personnel in area of expertise. Ability to optimize a financial model to achieve certain targets subject to financial constraints. Ability to run sensitivities on the financial model.
Job Duties and Responsibilities
This position is the primary system-wide authority on F&A (indirect cost) and internal service rates. This position manages the collection of accounting information and classification of that data to calculate the actual rates the university experienced in indirect costs and fringe benefits. This involves a thorough understanding of all university activities in order to make the proper classifications. This position is responsible for reporting the calculations to the Office of Naval Research and work with DCAA in the annual audit of the calculations. This position is responsible for working with staff across the university to determine what significant activities will exist that will change our future calculations, and develop proposed rates for submission. This position will manage the Cost Accounting staff, which assist in F&A and internal service center rates, as well as bank reconciliation and subrecipient monitoring.
Preferred Qualifications
Special Requirements of the Position
Department Contact: Gabriela Gonzalez,
[email protected] Contingent Upon Funding: Not Applicable
Bargaining Unit Eligibility: This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Standard Work Schedule: Standard (M-F, 8-5)
If Not a Standard Work Schedule: Working Conditions and Physical Effort
Environment: Work is normally performed in a typical interior/office work environment.
Physical Effort: No or very limited physical effort required.
Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk: No or very limited exposure to physical risk.
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