Administrative Assistant - Home Health
Interim HealthCare of Lexington MA
Location
Lexington, MA | United States
Job description
General Purpose:
Provides a centralized intake and client service function in order to gather pertinent patient/client, clinical and financial information to optimize sales, customer responsiveness and satisfaction, as well as quality care. Uses telemarketing and follow-up techniques to convert inquiries into requests for service.
Essential Functions: Salary range: $52,000 to $62,000
- Acts as a contact telephone liaison person interfacing with referral sources, outside agencies, health professionals and field staff.
- Receives and coordinates all incoming calls, providing patients/clients and referral sources with basic information to assist in accessing appropriate services.
- Communicates with patient/client and family regarding arrangements for the initiation of care/services.
- Completes intake screening including obtaining, documenting and analyzing all required information to make a preliminary admission decision.
- Receives and logs referrals. Prepares reports and responses to inquiries. Provides telephonic contact and system data entry for customers seeking care/services.
- Actively promotes care/services to prospective patients/clients.
- Supports field staff with making their schedules, appointments with patients when needed with effective communications
- Where permitted by law, receives verbal orders from physicians to initiate care/services.
- Collects and enters patient information into the management information system and creates patient files
- Assists with employee hiring and keeping their files within regulations
- Works in conjunction with clinical staff to adhere to standards of practice for nursing and applicable law and regulations.
- Plans activities and initiates contacts in the community to enhance the visibility of the company and generate an increasing customer base.
- Actively participates as part of a high performance work team to drive and manage change to deliver exceptional patient/client service.
- Completes other assignments as requested and assigned.
- May have access to personal health information (“PHI”) necessary to fulfill the above duties and responsibilities. Access to use and ability to disclose PHI is further defined by each organization/department.
Minimum Education & Experience Requirements:
- Bachelors/ Masters Degree in Healthcare or clinical related discipline, or an equivalent combination of education and experience.
- Clinicians Current Practical Nurse (LPN) or Vocational Nurse (LVN) Program license, other clinicians who are interested in Administrative role in back office, active in state in which he/she practices is encouraged to apply
- Three (3) years relevant experience in medical services or clinical environment with knowledge of medical terminology including previous intake experience of at least one year.
Knowledge, Skills & Abilities Required:
- Ability to develop strong working relationships, possess team organization and community resources coordination skills.
- Sound clinical knowledge base.
- Strong customer service skills including proactive identification and resolution of customer issues using sound judgment and decision-making skills within parameters established by Manager.
- Strong prioritization and time management skills. Must be detail oriented.
- Ability to work with minimal supervision and utilize clear, concise and positive communication skills.
Knowledge, Skills & Abilities Required (continued):
- Ability to manage and initiate change to better achieve strategic objectives.
- Demonstrated ability to work under pressure with multiple tasks, changing priorities and short deadlines.
- Computer proficiency to include current company software.
- Applicable federal and state health requirements to provide client services as appropriate.
Working Conditions & Physical Effort:
- Work is normally performed in a typical interior/office work environment.
- Ability to work flexible schedule and/or evening hours as needed.
- Ability to sit in front of CPU for long periods of time.
- Physical activity is sedentary and may require occasional lifting or carrying up to 10 lbs.
Job tags
Salary