HR Payroll Specialist

Location

The Woodlands, TX | United States

Job description

Stephens Natural Resources, LLC (the “Company”) is a The Woodlands, Texas-based independent, privately owned oil and natural gas exploration and production company with its principal properties located in the Gulf of Mexico, Bakken & Three Forks area of North Dakota, and the Scoop/Stack & Arkoma areas in Oklahoma. The Company possesses additional leasehold rights in the Permian Basin, Haynesville, and Eagle Ford areas of Texas. The Company’s focused strategy is to develop its assets in an environmentally responsible manner, while generating sustainable cash flow, improving margins, increasing operating efficiencies, and returning capital distributions to the family shareholders. To accomplish its primary objectives, the Company allocates capital investments to projects that it believes offer the highest rate of return to the family shareholders while attempting to ensure a sustained rate of return of 30% utilizing the deployment of industry - leading drilling and completion techniques and technologies in the Company’s development efforts.

The ideal candidate for this position will report to the General Counsel. This individual will be responsible for managing the existing relationships with Stephens’ third-party providers to deliver Human Resources and Payroll services to an organization of approximately 35 employees located in multiple states, but principally in The Woodlands office. This role will liaison between the employees, management and the third-party providers.

Human Resources -

• Coordinate all onboarding documentation for new hires
• Coordinate employee changes to benefit elections
• Notify benefits providers of changes in employment status (hires/terms)
• Coordinate with Stephens Insurance renewals of benefits plans
• Secretary to 401(k) committee, designated representative between Company and 401(k) Administrator
• Monitor posting of required employment posters and notices

Payroll -

• Assemble timesheet information and facilitate preparation of Semi-monthly payroll with third-party provider
• Review final payroll calculations each pay period prior to funding
• Prepare monthly allocation/journal entries of payroll to multiple companies based upon timesheet data
• Prepare allocation of monthly benefits cost to multiple companies
• Prepare annual bonus review information for management
• Coordinate payment of bonus and annual salary adjustments
• Review annual W-2’s and quarterly tax reporting documents
• Prepare annual summary of payroll and allocations for tax return preparation
• Assist with Workers Comp insurance audit process
• Coordinate/facilitate preparation of any necessary tax filings (5500’s etc)
• Assist employees with Payroll/benefits questions and issues
• Circulate Quarterly/Annual employee notifications for benefits and 401(k) elections
• Monitor Section 125 plan
• Facilitate payment/recording of benefits invoices and 401(k) contributions
• Reconcile payroll and benefits allocation general ledger accounts

Knowledge, Skills, Abilities:

• Working knowledge of federal and state employment law.
• Ability to handle multiple tasks at one-time.
• Ability to establish and maintain effective working relationships with associates, professional and nonprofessional groups, contractors and vendors.
• Must have advanced Microsoft Office skills including Excel, Word, Outlook, and PowerPoint. 
• The ideal candidate must be a self-starter, knowledgeable in commercial payroll systems.

Education/Experience:

• 5 years of experience in human resources and payroll positions.
• Strong communication and relationship building skills.

Work Environment:

This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and scanning devices/fax machines, along with equipment necessary to design, draw, and execute plans.

Ability to lift files, open filing cabinets, and bend or stand, as necessary. Ability to sit and/or stand for long periods of time.

Position Type and Expected Hours of Work:

This is a full-time exempt position. Days and hours of work will vary due to workload and needs of the Company. It is expected that the candidate will work in the office. However, flexible hours and/or remote work may be approved on a case-by-case basis. The presently existing work schedule is a 9/4 work week (being 9-hours Monday through Thursday and 4-hours on Friday morning).

Travel:

It is not anticipated that this position will require travel.

Equal Opportunity Employer:

This job description is intended to describe the type of work being performed by a person assigned to this position. It is not an exhaustive list of all duties and responsibilities required by the Company for the employee to diligently perform.

Job tags

Salary