Executive Administrative Assistant/Analyst

Location

Corpus Christi, TX | United States

Job description

Avion Solutions Inc., an employee-owned company, is seeking candidates for an Executive Administrative Assistant/Analyst to support the AvMC DEVCOM SRD Maintenance Airworthiness Engineering Division and the Corpus Christi Army Depot (CCAD). This position is based inCorpus Christi, TX.

Job Responsibilities/Duties:

• Responsible for collaborating and providing administrative support for Contractor and Division Level Managers.
• Assist in addressing staff inquiries and provide excellent customer service to customers and visitors.
• Manage conference room scheduling and activities.
• Manipulation, addition, and maintenance of documents and calendars on the SharePoint Portal.
• Subject Matter Expert for document searches and entry, interacting with customers, and keeping data accurate and current.
• Facilitate modification and creation of correspondence and routing throughout the Project Office for four Contractor Companies and Divisions.
• Administer and control calendars, telephones, miscellaneous memorandums, and correspondences.
• Oversee general office operations and management, including communication with vendors for supplies, equipment, services, and communication with CCAD facilities.
• Manage and organize documents, files, and records while ensuring confidentiality and security for sensitive information. Manage the weekly pickup and distribution of incoming/outgoing mail. Coordinate with relevant departments to ensure timely delivery of important correspondence.
• Coordinate activities/events and communications within the division and with contractors and provide guidance and support.
• Coordinate and process travel and expense vouchers.
• Other duties as assigned.

Required Experience:

• Bachelor's and seven (7) years of experience, or high school and nine (9) years of experience.
• Will have experience managing front-office and fast-paced taskers.
• Must have advanced skills in using Word, Excel, PowerPoint, SharePoint, Visio, Adobe, and DTS.
• Strong written and oral communication skills.
• Must be highly detail-oriented with a strong background in data analysis, problem-solving, strategic thinking, project management, process improvements, mentorship, and leadership.
• Must be a US Citizen and have/able to obtain and maintain a DoD Secret Security Clearance.

Preferred Qualifications:

• Former Executive level experience supporting Senior Management.
• Active DoD Security Clearance
• Must be able to travel up to 25% of the time. US travel only.

Equal Opportunity: Avion Solutions, Inc. reaffirms its belief in equal employment opportunity for all employees and applicants. Avion Solutions, Inc. is an Equal Employment Opportunity Employer and a VEVRAA-governed Federal Contractor who affords equal employment opportunity to protected veterans and people with disabilities. Avion Solutions, Inc. provides all employees and job applicants equal employment opportunities in hiring and promotion without regard to age, sex, sexual orientation, marital status, race, religion, color, veteran status, genetic information, physical or mental disability, national origin or any other reason prohibited by law.

Job tags

Salary