State of Florida
Location
Kissimmee, FL | United States
Job description
Requisition No: 824249
Agency: Department of Health
Working Title: ACCOUNTANT II - 64003466
Pay Plan: Career Service
Position Number: 64003466
Salary: $1,663.20 Biweekly
Posting Closing Date: 03/14/2024
Total Compensation Estimator
Open Competitive
Your Specific Responsibilities:
This is a highly responsible Accountant II position reporting to the Accounting Services Supervisor of the Florida Department of Health in Osceola County (FDOH-Osceola). The incumbent in this position performs with minimal supervision, a wide range of moderate to complex finance and accounting duties which are broad in objectives. This position is subject to time constraints and must be performed with a high rate of accuracy. Key responsibilities include: 1) Accounts Payable 2) Account Reconciliation 3) Journal entry corrections 4) Preparing and issuing AR invoices 5) Property Delegate. The employee must be able to use independent judgment and initiative as well as interact professionally with clients, staff, and the public.
Essential functions are described as follows:
1. Accounts Payable: All Accounts Payable duties must comply with Florida Statute, Title XIV Chapter 215.422 (prompt payment).
a) Works closely with appropriate staff to monitor the Accounts payable shared mailbox and ensure all incoming invoices are processed for payment
b) Works closely with procurement department in monitoring Aged Outstanding Encumbrances and outstanding P-Card purchase orders to reduce payment obligations.
c) Maintain a monthly services payable workbook and process all service agreement payments.
d) Monitor and approve payment transactions as the accountant, processed thru state’s purchasing card system.
e) Monitor and approve payment transactions as the accountant, processed thru state’s procurement system.
f) Process payments into the state’s accounting system in compliance with accounting policies and procedures.
g) Prepares daily Voucher schedule packets and upload into state’s imaging system. Process all audited vouchers and submits to Department of Financial Services (DFS).
h) Process all refund applications in accordance with state and local policies and procedures.
i) Provide a copy of paid invoices to various departments upon request.
j) Adheres to State and local policies and procedures to ensure accurate and timely expense payment processing.
2. Account Reconciliations:
a) Verify daily bank deposits and record in the Daily Transport Transit Log.
b) Work closely with vendors as you reconcile all vendor statements and verify payment status is compliant with prompt payment policy.
c) Review and process all Interest Penalty Invoices and file in company general drive Accounts Payable folder.
d) Review and address monthly Outstanding Warrant Reconciliation report found in Bureau of Finance & Accounting SharePoint site for any warrants that are 3 months old that has not cleared our bank in accordance with all state and local policies.
e) Transit Account: Monitors account for revenue postings that have not been identified in a specific program and follows up to ensure money is either transferred to the appropriate program or refunded. Ensures transit account balance is “zeroed out” monthly.
3. Reimbursement Invoice Billing:
Create and issue reimbursement quarterly invoices to various vendors following policies and procedures. All outgoing invoices are issued on FDOH-Osceola’s adopted template.
4. Correction and Reallocation Requests:
a) Process journal correction requests for program needs as directed by supervisor or Business Manager within defined standards.
b) Maintain supporting documentation for correcting entries that address all payroll and expense transactions.
5. Property Delegate:
a) Ensures that all State Capital Assets are properly tagged and are recorded into state’s Asset Management System per established procedures.
b) Ensures that proper inventory is documented for both State and County each year.
c) Follows established procedures for the disposal of surplus/obsolete assets that are under the guardianship of the CHD.
6. Other Duties:
Performs other duties as assigned.
Required Knowledge, Skills, and Abilities:
Knowledge of:
Skills in:
Ability to:
7. Calculate, post, and manage accounting figures and financial records
Qualifications:
Minimum -
Preferred -
Florida Department of Health Mission, Vision, and Values:
Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision:
To be the Healthiest State in the Nation.
Values:
I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.
Where You Will Work:
Florida Department of Health in Osceola
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
(For more information, please click );
For a more complete list of benefits, including monthly costs, visit .
Please be advised:
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website:
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.
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