Administrative Assistant to Senior Vice President

Location

McLean, VA | United States

Job description

***This role is located at our corporate office in McLean, VA***

This is your chance to be part of a Global Sales Team that ensures Hilton owners and operators receive the combined benefits of scale, access, competence, and experience. As the Administrative Assistant on the Hilton Worldwide Sales team, you will lead all administrative tasks reporting to the SVP & Global Head of Sales and support other Sales Leadership Team Members. You will be responsible for calendar management, domestic and international travel itineraries, and meeting and event planning. 

HOW WE WILL SUPPORT YOU

Hilton is proud to support the mental and physical wellbeing of all Team Members so they can Thrive personally and professionally in a diverse and inclusive environment, thanks to programs and benefits such as:

• Go Hilton travel program: 100 nights of discounted travel with room rates as low as $40/night
• Hilton Shares: Our employee stock purchase program (ESPP) - you can purchase Hilton shares at a 15 percent discount
• Paid parental leave for eligible Team Members, including partners and adoptive parents
• Mental health resources including free counseling through our Employee Assistance Program
• Paid Time Off (PTO)
• Learn more about the rest of our benefits

At Hilton, we believe every Team Member is a leader. We are committed to offering leadership development opportunities through every step of a Team Member’s career journey and at every level, both in our hotels and across corporate. Hilton’s leadership development framework focuses on developing skills and business insight through a range of programs and approaches to meet varying learning needs and preferences.

**Available benefits may vary depending upon terms and conditions of employment and are subject to the terms and conditions of the plans.

HOW YOU WILL MAKE AN IMPACT

Your role is important and below are some of the fundamental job duties that make your work unique.

What your day-to-day will be like:

• Successfully route calls and emails to appropriate Team Members on behalf of the SVP. 
• Build business letters, agendas, and presentations, typically using Microsoft Office
• Ensure all daily operational functions of the department are completed efficiently. You will also handle inventory control for collateral and supplies
• Support all aspects of administrative management, directory maintenance, logistics, equipment, and storage
• Help prepare scheduled reports to include submitting and reconciling expense reports. 
• Troubleshoot IT issues

How you will collaborate with others:

• Build partnerships with internal America Sales departments to resolve daily administrative challenges
• Schedule and balance all meetings, interviews, events, and other similar activities for the SVP, while performing multifaceted general office support
• Demonstrate the company values through stakeholder, client, and internal and partner relations
• Support and deliver great service to other leaders as assigned

What deliverables you will take ownership of:

• Implement and monitor programs as advised by the SVP and management and see the programs through to completion 
• Be the liaison between several departments within America Sales

WHY YOU'LL BE A GREAT FIT

You have these minimum qualifications:

• Four (4) years of administrative or executive assistant experience
• Type 40 words per minute (wpm)
• High proficiency with Microsoft Word, Excel, PowerPoint, and Outlook

It would be useful if you have:

• BA/BS Bachelor's Degree 
• Experience in Sales Discipline
• Experience working within a matrixed corporate environment
• Familiar with Microsoft Visio and Access
• Based/Relocating to District of Columbia/Maryland/Virginia

WHAT IT IS LIKE WORKING FOR HILTON

The future of hospitality is bright at Hilton: a leading global hospitality company with a diverse portfolio of world-class brands . Dedicated to filling the earth with the light and warmth of hospitality, we have welcomed more than 3 billion guests in our more-than 100-year history. Hilton is proud to have an award-winning workplace culture and we are consistently named among one of the World’s Best Workplaces. Check out the Hilton Careers blog and Instagram to learn more about what it’s like to be on Team Hilton!

It is the policy of Hilton to employ qualified persons without regard to color, race, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medication conditions), gender identity or gender expression, sexual orientation, marital status, military service, status as a protected veteran, disability, protected medical condition as defined by applicable law, genetic information, or any other protected group status as defined by and subject to applicable federal, state and local laws. Hilton’s commitment to equal employment opportunity supports the attraction and retention of a diverse workforce that will enhance our effectiveness in attracting Team Members, customers, corporate partners, and owners.

We provide reasonable accommodations to qualified persons with disabilities to perform the essential functions of the position and provide other benefits and privileges of employment in accordance with applicable law.  Please contact us if you require an accommodation during the application process.

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