Property Development Administrator
Location
Co. West Midlands | United Kingdom
Job description
Apply now Job no: 546584
Work type: Full time
Site: Redditch
Categories: Property
Location: Worcestershire
Salary: Up to £19,000pa plus company benefits
Business Area: Halfords Support Centre
Job Purpose
The purpose of this role is to provide administrative support for Halfords Property Development Team, equipment ordering for all stores and basic finance administration in the form of supporting with PO generation and invoice queries.
Key Responsibilities
- Provide Retail stores with all reactive equipment requirements.
- Responding to requests from Stores, Area Managers or Ad Hoc requests from Support Centre colleagues for equipment repairs and replacements.
- Placing orders and providing purchase order numbers for required items from suppliers following the correct authorisation process.
- Maintaining store list, amending when necessary.
- Supporting stores with Minor Works.
- Administrative support for Halfords Property Development
- Stationary, travel and diary management when required.
- Managing and maintaining various master documents used by the Property Development team.
- Creating and formatting documents for the Head of Property Development.
- Set up new GNFR suppliers or contractors for Property Development and ensuring all documentation is obtained.
- Ensuring Health and Safety documentation is up to date and recorded.
- Monitoring budgets and documenting spends on various trackers.
- Liaising with external Quantity Surveyors on project work and supporting with generating purchase orders.
- Managing trackers for spend against OPEX and CAPEX.
- Administrative support for Halfords Procurement
- Processing GNFR New Supplier Forms and ensuring all compliance checks are made. Liaising with new suppliers to ensure all relevant documentation is with us before handing over.
- Administrative support for Halfords External Maintenance Company
- Administering quotes through correct authorisation process.
- Providing updates of jobs for Support Centre users or stores and escalating these jobs when appropriate.
- Managing store requests and queries regarding store maintenance.
- Complete month and year end reserves for all revenue and capital budgets that come under Store Equipment.
- Process all Property development, Health and Safety and Maintenance revenue and capital invoices against the correct trackers in required format for the FSSC.
- Respond to supplier enquires regarding upcoming invoice payment dates using SAP
- Creating purchase orders in SAP
- Liaising with external Quantity Surveyors regarding purchase orders and the maintaining of them.
- Liaising with finance team regarding invoices, purchase orders and possible overspends.
- Documenting capex numbers raised – keeping record of these as well as the spend raised.
- Tracking the budget and spend for loss prevention team. Liaising with stores regarding equipment needed. Gaining the correct authorisation and ordering the equipment for stores upon this.
Key Skills/Experience
- Excellent customer service skills to ensure stores receive all equipment they require.
- The ability to manage own time and diary, prioritising workload.
- Good communication skills to build relationships across multiple functions.
- Proficient with working in Microsoft Teams and SharePoint environment.
- Excellent attention to detail with the ability to produce accurate work under tight deadlines.
- Good knowledge of all major Microsoft programmes to produce organised, accessible records.
- An understanding of SAP and how to raise purchase orders using this system.
- Finance Admin background would be beneficial.
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Job tags
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