Secretary

Location

Jersey | United Kingdom

Job description

We have a great new opportunity for a Secretary to join a Jersey legal  services company.

The Secretary will report to the Secretary & Facilities Operations Manager and will be responsible for providing secretarial / administration support to fee earners as well as partners whilst also assisting the Operations Manager with various tasks within our Jersey office of the Maples Group – Legal Services. Primary responsibilities include:

• Document production Aderant – preparing prebills, liaising with Accounts re invoices, billing enquiries in Quicklook, creating narratives
• Diary management, answering calls, sending outlook invites for meetings and conference calls
• Marketing – arranging travel and preparing itineraries, preparing and submitting expenses, preparing marketing trip notes, inputting and updating contacts on Interaction
• Photocopying and scanning of documents and correspondence JFSC Search requests
• Arranging the opening of files using Falcon (file opening system)
• Meeting and greeting clients, boardroom management and set up for client / team meetings
• Assisting in event organisation and team social bookings

More information about this role is available upon request – contact the team today for further details.

Job tags

Salary