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Location

Oxford, Oxfordshire | United Kingdom

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Job description

Facilities Operations Manager page is loaded

Facilities Operations Manager

Apply locations Oxford, United Kingdom time type Full time posted on Posted 3 Days Ago job requisition id REQ-21210

Job Description

General Summary:

The Facilities Operations Manager is responsible for managing the soft services operations at Oxford Research, reporting to the Associate Director, Facilities Operations. The position involves managing the facilities operations including coordinating with senior management.

The role holder is expected to demonstrate excellent administration, communication, interpersonal and customer services skills with all levels of the operation and have excellent working knowledge of soft services, including cleaning, reception, events, facilities management, EH&S and associated duties.

KEY RESPONSIBILITIES:

Facilities

• Oversees the management of the facilities soft services ensuring all activities are well coordinated with other functional groups, including health & safety compliance.
• Proactively develops areas of responsibility, interacting with all relevant departments as required.
• Coordinates and services with optimal efficiency, on time and within budget.
• Assist with budgets and monitors spending against forecast.
• Assist with evaluating and optimizing processes, services and new products for maximum quality, cost effectiveness, selecting and negotiating with key vendors, monitoring through KPIs.
• Assist with holiday and absence cover for site Facilities Management.
• Occasionally required to travel, be on-call or attend/supervise out of hours works.
• Perform other duties as required by business needs and occasional cover for team members.

General Administration

• Assist with administrative duties such as formulating scopes of work, raising purchase requisitions, invoice verification, filing, scanning and archiving.
• Using in-house systems such as ServiceNow (Helpdesk), V-Learn (Training), vShipping (Courier), Concur (Expenses) iProcurement (Requisitions & Invoicing) and Travel.
• Assist with other general duties and ad-hoc tasks as required by operations management team, including assisting budget planning, forecasting and month end accruals.

Environment, Safety & Security

• Participate as part of operations emergency team, including assisting the evacuation and investigation process.
• Participate as part of operations BCP team; Responds to emergencies as part of incident, fire or business continuity teams.
• H&S compliance for areas of responsibility ensuring all documentation is up to date and correctly filed.
• Keep informed of relevant EH&S codes and regulations to ensure site is statutory compliant.
• Contributes to the Environmental Management Program.
•  Assists with establishing new initiatives to increase awareness and Vertex’s commitment to environmental sustainability.

TECHNICAL, MANAGERIAL AND COMMUNICATIVE SKILLS:

• Strong communication skills at all levels including key stakeholders and senior management.
• Collaborative nature with proven ability for excellent customer service and achieving buy-in from other functional groups.
• Excellent awareness of health, safety and environmental legislation relevant to the role.
• Reliability and strong independent judgment to make decisions respond quickly in emergencies and adapt to meet deadlines in a fast-paced environment.
• Good knowledge of services in facilities environments and ability to launch new initiatives.
• Has excellent soft services knowledge & Facilities skills required to fulfil the role of Facilities Operations Manager.

PREFERRED EDUCATION AND EXPERIENCE:

• Relevant background in facilities services specialising in soft services.
• BIFM, or relevant qualification at diploma level.
• NEBOSH General Certificate or ISOH Managing Safely as minimum.
• Proven track record in facilities management with a practical hands-on approach and knowledge.

#LI-MS1 #LI-Onsite

Company Information

Vertex is a global biotechnology company that invests in scientific innovation.

Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.

Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager, or contact Talent Acquisition at [email protected].

Help Us Achieve Our Mission

Vertex is a global biotechnology company that invests in scientific innovation to create transformative medicines for people with serious diseases. The company has approved medicines that treat the underlying causes of multiple chronic, life-shortening genetic diseases — cystic fibrosis, sickle cell disease and transfusion-dependent beta thalassemia — and continues to advance clinical and research programs in these diseases. Vertex also has a robust clinical pipeline of investigational therapies across a range of modalities in other serious diseases where it has deep insight into causal human biology, including APOL1-mediated kidney disease, acute and neuropathic pain, type 1 diabetes, myotonic dystrophy type 1 and alpha-1 antitrypsin deficiency .

Founded in 1989 in Cambridge, Mass., Vertex's global headquarters is now located in Boston's Innovation District and its international headquarters is in London. Additionally, the company has research and development sites and commercial offices in North America, Europe, Australia, Latin America and the Middle East. Vertex is consistently recognized as one of the industry's top places to work, including 14 consecutive years on Science magazine's Top Employers list and one of Fortune’s 100 Best Companies to Work For. For company updates and to learn more about Vertex's history of innovation, visit or follow us on Facebook , Twitter/X , LinkedIn , YouTube and Instagram .

The diversity and authenticity of our people is part of what makes Vertex unique, and we recognize that each employee brings diverse perspectives and strengths. By embracing those strengths and celebrating differences, we are fostering an inclusive culture where each of us can bring our authentic selves to work, inspire innovation together, and change people’s lives. 

Our vision is clear: to be the place where an authentic, diverse mix of talent want to come, to stay, and do their best work.

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