Marketing and Communications Administrator

Location

Woking, Surrey | United Kingdom

Job description

Around the world, SYSTRA’s specialists plan, design, integrate, test, commission, project manage and deliver mass transit and mobility solutions that are relied on by more than 50 million people every day.
For more than 60 years, the Group has been committed to helping cities and regions contribute to their development by creating, improving, and modernising their transport infrastructure with sustainability, accessibility, and innovation at the heart of our designs. With over 10,300 colleagues globally and around 1000 in the UK & Ireland we are growing significantly and seeking out the very best talent to join the SYSTRA signature team and be part of leading the way in infrastructure design.

Are you an experienced, detail orientated administrator with a passion for marketing? SYSTRA are now recruiting for a skilled Marketing and Communications Administrator to join our growing team and help drive the SYSTRA success story to new heights. If you thrive in a busy environment, and excel at managing multiple tasks with precision, we want to hear from you.  You will provide core administration including internal communications and external marketing for newsletters, social media and events, as well as procurement and finance tasks, such as budget tracking and raising purchase orders.

Main Duties:

• Managing finance administration for the Marketing & Communications team including:
  • Researching potential suppliers
  • Setting up new suppliers and raising purchase orders on the purchasing system
  • Receiving invoices and liaising with the finance team to ensure payments are made and monitoring spend via the budget tracker
• Supporting internal communications activities, including:
  • Gathering content for, and setting up, the weekly and monthly internal newsletters
  • Writing content for, and uploading it to, the intranet
  • Supporting the technical development of the intranet
  • Assisting with the creation of documents such as Word and PowerPoint templates
• Assisting with external marcomms activities, including:
  • Uploading content to the website
  • Supporting website development
  • Creating content for social media
  • Providing admin support for events
• General marcomms support, including:
  • Coordinating in-person team meetings
  • Keeping the marcomms planners up-to-date
  • Reporting on marcomms activities
• Contribute to other internal and external marketing and communications activities as and when needed as part of an agile, collaborative team.

Knowledge & Skills Required:

• Demonstrable administrative experience from a busy environment
• Experience within a marketing or communications team would be advantageous
• Computer literacy and familiarity with Microsoft Office applications (Word, Excel, PowerPoint, Teams)
• Willingness to learn new computer systems and software (full training will be provided)
• Ability to multitask and communicate effectively with internal and external contacts at all levels
• Attention to detail and excellent organisational skills
• Ability to prioritise effectively and manage own workload

Why SYSTRA?

Our three core values: Excellence, Connected Teams and Bold Leadership are kept at the heart of everything we do. We strive for the highest levels of technical excellence, achieving the best results through teamwork, both locally and internationally, and reward innovative thinking through encouraging all colleagues to think as leaders. We offer clear and well supported pathways for career development and qualification attainment, a competitive remuneration package including a bonus and private healthcare, an electric car scheme and a broad suite of flexible benefits to suit your lifestyle.

Flexibility
Because we value who you are as much as what you do, we want you to feel supported at work. We offer hybrid working, balancing the benefits of working from home with time in our modern, well-equipped offices for that crucial in-person contact, team development and collaborative working. We also recognise that life doesn’t always run to the same schedule for everyone, so we have a dedicated flexible working policy to support you in tailoring your work life to reach your full potential, for more details on this, please get in touch.

Diversity & Inclusion
We provide a warm welcome and encourage applications from a diverse range of people who can enrich our company and offer perspectives which will drive better solutions in a truly inclusive environment. Our employee led working groups and clearly defined strategy help us to keep at the leading edge of important issues and keep us accountable. We want our colleagues to feel comfortable to bring their whole selves to work and continually seek new ideas and contributions to ensure we continue to grow and develop in this space.

Wellbeing
It’s no surprise that people do their best work when they feel physically and mentally supported. Our SYSTRA Wellness Programme offers a wide range of support; from Wellness champions to free health checks, healthy eating workshops and regular seminars, alongside access to a wide range of external support. We offer two paid days for charity work and an ever-growing social calendar.

Apply and find out more about how SYSTRA can support you in your career journey. If you require any adjustments or financial assistance to support you in your application or interview process please email: [email protected]  where your request will be treated confidentially and with respect. We pledge to offer an interview to any candidates with a disability who apply for a role and meet the minimum criteria. 
As we are always looking to expand our team, we would still be interested in hearing from you if you fulfil most, but not all, of the relevant criteria for the role and if you are a returner looking to restart your career after a period outside the workplace – you could be just what we are looking for.

Job tags

Salary