Fleet & Depot Co-ordinator

Location

Loughton, Essex | United Kingdom

Job description

Do you love to collaborate and help businesses thrive? At Qualis as a Fleet & Depot Co-ordinator you will support the operation teams in delivering a high-quality service to our customers. To provide a highly organised and efficient service to over 100 vehicles / plant across our maintenance and grounds service. The role will also include co-ordination and facilities management of our operational base in Loughton.

This exciting opportunity will be based in Loughton, Essex. You will join us on a part-time basis working 20 hours per week with opportunity for flexibility on your work pattern. The full time equivalent salary will be £24,000 to £28,000 per annum, this will be pro-rata based on actual hours worked. 

You will also receive other benefits including:

- Opportunity to earn a performance related cash bonus of up 15% of salary

- Pension scheme contributions set at 7% of salary

- Life Insurance cover at 4 x your annual salary

- Private healthcare

- 25 days a year holiday, plus bank holidays

Your role and responsibilities:

1. Co-ordination of a fleet of over 100 vehicles and plant to include:

• Liaising with drivers and booking in repairs, services and MOTs
• Ordering and issuing new vehicles to include racking and livery
• Liaising and progress insurance claims
• Undertaking annual driver checks
• Monitoring driver training
• Using available data to produce reports on vehicle usage including fuel and number of repairs
• Liaising with service providers such as Northgate and EFDC fleet team

2. Co-ordination of the depot to include:

• Co-ordinating repairs and cyclical maintenance to the depot
• Undertaking H&S checks on a weekly basis in and around the depot
• Co-ordinator with the freeholder of the building
• Monitoring the cleaning service to ensure a good standard is achieved
• Ensuring tea, coffee and milk is available
• Act as an emergency key holder
• Liaise with the ICT team
• Maintain a tidy and efficient environment
• Work with the Managing Director around any specific office re-design schemes
• General administration duties as required

What you will bring to the team:

Knowledge and skills:

• Good communication and interpersonal skills
• To maintain an effective and professional approach at all times
• Work collaboratively with colleagues, other staff, customers and partners to provide efficient and effective services
• Ability to analyse data
• Great organisational skill and the ability to co-ordinate with people effectively
• Good working knowledge of ICT systems
• Eye for detail and an analytical and logical approach
• Excellent MS Office skills

Qualifications and experience:

• Relevant qualification or equivalent working experience
• Previous experience in fleet or facilities management
• General administration

Your team:

You will join a team where you will feel supported, trusted, and appreciated. Our existing team have a wide-ranging background and knowledge but most importantly, appreciate the unique skills and passions that each co-worker brings to the team.

Job tags

Salary