Administrative Assistant

Location

Falkirk | United Kingdom

Job description

Venesky-Brown’s client, a public sector organisation in Striling, is currently looking to recruit an Administration Assistant for a rolling contract on a rate of £12.22 

22 hours per week (5 days per week)
o Monday – 12.00pm – 4.00pm
o Tuesday – 9.00am – 1.00pm
o Wednesday – 12.00pm – 4.00pm
o Thursday– 12.00pm – 4.00pm
o Friday – 9.00am – 4.00pm

 
Responsibilities:  

 
- To deal with first line enquires. 
- Record and monitor enquiries. 
- Process orders, invoices and other data on College systems in accordance with appropriate guidelines. 
- Assist in the maintenance of College information for customers. 
- Prepare accurate information when requested. 
- Respond to all first line personal and tele-phone enquiries. 
- Record and monitor all enquiries. 
- Develop and maintain robust cross college links. 
- Develop and maintain systems for collation of information and documents. 
- Develop and maintain efficient filing system. 
- Input and retrieve data as required. 

 
Essential Skills:  

 
- SVQ level 2 or NC in appropriate area. 
- Knowledge of office administration and best practice. 
- Understanding of good customer care approaches. 
- Evidence of effective administration skills. 
- Minimum of 1 years office experience. 
- Experience of dealing with first line enquiries. 
- Excellent ICT and keyboard skills e.g. ECDL level. 
- Experience of dealing effectively and efficiently with people and demonstrate a proactive approach to problem solving. 
- Experience of word-processing, spreadsheet, database and other software packages for the preparation of minutes, letters and reports. 
- Excellent communications skills (verbal and written) are essential as is the ability to be flexible in your approach in meeting the demands of the post. 

 
Desirable Skills:  

 
- HNC or equivalent in appropriate area e.g. guidance or information management. 
- Knowledge and understanding of student support needs. 
- Experience of similar environment. 

 
If you would like to hear more about this opportunity please get in touch. 

Job tags

Salary