Administration and Operations internship Barcelona

1. Responsibility for working with and managing the conference budget within specified guidelines
2. Assist bookings administrator with daily registrations / banking / internal sales reports
3. All event invoicing, accounting and reconciliation for venues and suppliers
4. Cost control and savings initiatives
5. Value-added initiatives to conference business model and program format

1. Laison with operation manager over the conference
2. Set up of the conference / help desk

1. Supplier Selection
2. Supplier contract negotiation

1. Creating delegate information kits
2. Delegate Information Management and distribution
3. Manage delegate enquiries
4. Delegate Joining Details
5. Dealing with Delegate cancellations

1. Sponsor Registration Checks
2. Sponsor Information Kits
3. Sponsor Information Management and distribution
4. Manage sponsor enquiries
5. Organising sponsorship floor plan and positioning at venue

1. Maintaining speaker contacts file
2. Speaker Information Management and distribution
3. Manage speaker enquiries
4. Liaising with Producer on Speaker retention
5. Obtain presentations and biographies ( helping manager)
6. Put together presentation materials & on-site documentation

1. Managing database entries, updates and integrating

1. logistic and coordinating, stationary , towels etc
2. Teams KPIs/ holidays( reconciliation)

1. On-Site Set-Up, Registration, Scheduling and Venue Management
2. Capturing and inputting on-site cost tracking data, delegate and sponsor attendance
3. Deleting and updating of office records and databases post event

1. Thank you letters – delegates, solution providers, sponsors and speakers (coordinate with Conference Producer)
2. Conference Documentation
3. Bill Reconciliation and Post event data analysis (hotel)
4. Complete final Profit & Loss report
5. Passing on all sponsor and Delegate Referrals to Marketing Manager
6. Transferring On site changes back to the office database

1. Future Development of conference Event Planning and Management
2. Developing hotel relationships
3. Multiple contract negotiations with suppliers and hotels

COMPANY'S PRESENTATION

PROFILE REQUIRED