Clerical Officer/Receptionist / Admin
Location
Spennymoor, County Durham | United Kingdom
Job description
What's involved with this role:
Temporary Clerical Officer/Receptionist / Admin
Reference no: Durham 1003758214836021
Pay rate: £11.89 per hour PAYE
Hours per week: 35-37 Monday – Friday, normal working hours
This opening assignment is for 5-6 months
City: SPENNYMOOR, Durham
Office based role
Minute taking skills and experience are essential for this role
A Clerical Officer/Receptionist is required to provide a professional receptionist and general administrative service which will assist the delivery of a high quality service.
Key responsibilities:
Provide a professional receptionist service with an effective and efficient front line response to visitors, callers and users of the Service.
Ensure all initial queries are dealt with efficiently and courteously.
Deal effectively with incoming telephone calls and enquiries and with all face to face enquiries.
Organise and produce information for display boards, including maintaining an up to date supply of leaflets.
Maintain and ensure the reception area is welcoming at all times, including the Refectory.
Support staff in the provision of general clerical and administrative support. General typing duties – reports, letters etc.
Assist with the with incoming and outgoing correspondence.
Assist with the checking of stock levels and maintaining and ordering office stationery/equipment/leaflets.
Create and maintain manual and electronic filing systems in accordance with appropriate File Management Procedures.
Problem solving/reporting in relation to Multi-Function Devices, PC’s, meeting room equipment and general IT navigation. Also building repairs and cash handling duties.
Assist with the administration and coordination of meetings, production of papers, schedules, venue bookings. To attend meetings and take minutes as required and assist with the co-ordination of room bookings, and update electronic calendars as required. Assist with the administration of activities and events, including the setting up of rooms.
NB: Please feel free to apply to us direct via
[email protected] by quoting the job reference and job title exactly.
To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF
If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.
Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.
Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:
Qualifications:
Minimum of 4 GCSE or GCE ‘O’ Levels (minimum A-c or equivalent) or CSE (Grade 1 only), including English Language or Literature or GNVQ intermediate Level or NVQ Level 2 in a related subject.
NVQ Level 3 in Business Administration desirable.
Experience:
Experience of working with the public in a reception environment.
Experience dealing with customer enquiries both on the telephone and face to face.
Experience of providing a range of administrative duties.
Minimum of 12 months recent experience in a similar role or context and ideally within a public sector organisation.
Experience of maintaining both electronic and manual filing systems.
Minute taking skills and experience.
Maintaining a busy room booking system
Skills & Abilities:
Excellent interpersonal skills.
Excellent organisational skills.
Excellent communication skills.
Ability to work as part of a team and able to work on own initiative.
Able to multi-task.
Numerate and literate.
A genuine interest in providing an excellent customer service.
Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).
***Qualification details and any other experience/skills relevant to the job role to help support your application (and help us to help you!) – please give full details within your CV document.
SC
1
Job Ref: Durham 1003758214836021
Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.
Please do try to resist contacting us with requests for progress updates.
We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.
Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.
Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.
Job tags
Salary
£11.89 per hour
