Location
Ealing, Greater London | United Kingdom
Job description
In a Nutshell…
We have a fantastic opportunity for a Document Controller to join our team within Vistry West London, at our Ealing office. As our Document Controller you will work within the Design & Technical team to provide a consistent and timely service to development teams by ensuring that project information/drawings/documentation is managed, communicated, filed and retrieved in accordance with the businesses BMS procedures.
We are pleased to say, this role can accommodate agile working arrangements.
Let's cut to the chase, what's in it for you…
- Competitive basic salary and annual bonus
- Agile working possible (dependent on role)
- Up to 33 days annual leave plus bank holidays
- Private Healthcare and Dental Insurance
- Competitive contributory pension scheme
- Life assurance - 4 x your annual salary
- Share incentive schemes
- Employee rewards portal with many more benefits…
In return, what we would like from you…
- Minimum of 2 years' experience as a Document Controller working on a large scale and complex projects in Construction, Architectural or Interior Design sector and previous knowledge of working in a BMS environment would be hugely beneficial for this position.
- Strong understanding of document management principles, excellent attention to detail and accuracy in document management.
- Ideally you will be a proactive, ambitious & enthusiastic person, keen to deliver high quality document management to help drive projects successfully and timely completion.
- Behave in line with our company values - Integrity, Caring and Quality
- Strong IT skills with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and PDF editing software.
- Experience of using Viewpoint/4Projects
- Knowledge and understanding of the Document Control process at operational level is vital.
- Ability to work effectively under pressure in a fast-paced environment and to multitask.
- Exhibit excellent organisational, time management, communication and interpersonal skills.
- Prioritise workload when managing multiple projects/phases and tasks.
- To have a positive and flexible approach to work, integrate with the existing team and provide support and guidance to others when required.
- You will be required to effectively liaise & coordinate with various internal and external parties to ensure the projects run smoothly and efficiently.
Desirable -
- Knowledge of other DC systems
- HNC in Computer Science, Business Administration or similar
- Ability to understand and interpret construction drawings and documents.
Duties and Responsibilities
- QA check documents for accuracy, completeness, and compliance with company standards
- Monitor, download and distribute incoming and outgoing project information to consultants, and supply chain (sub-contractors/suppliers) in compliance with project requirements and company standards.
- Assist and coordinate with technical team to issue information for review on workflow and construction.
- Assist with implementation, development, and training personnel on Viewpoint 4Projects.
- To attend internal project and handover meetings to ensure a smooth transition of projects from inception, construction to completion.
- Ensure all documents are up to date and completed correctly prior to internal or external audits.
- Invite new user on Viewpoint 4Projects with assigning correct permissions.
- Support internal and external users regarding system issues and act as point of contact for any systems related queries.
- Produce handover manuals on time by liaising well with production team for handover & completion information / documentation.
Finally, let's tell you a bit more about us…
At Vistry Group, we build more than homes. We develop sustainable communities across all sectors of the UK housing market through our leading housing brands Bovis Homes, Linden Homes and Countryside Homes. Delivered through Vistry Housebuilding, Countryside Partnerships and Vistry Works with the support of Vistry Services, our values of integrity, caring, and quality continue to shape all we do.
We're proud that our UK Green Building Council membership, 2021 Large Housebuilder of the Year award and status as a UK top-five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating allows us to transform land into thriving spaces. We're also proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. From memories and communities to worthwhile careers, we're making Vistry.
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