Location
Swindon | United Kingdom
Job description
A dynamic and forward-thinking company specialising within providing electrical services to the industrial, commercial, retail sectors are seeking a Business Administrator. As a growing company, they offer opportunities for growth and advancement, as well as a supportive and inclusive work environment. If you are interested in a career that will be both interesting and allow you to progress your skills, then read on!
Company Benefits- £25K DOE, 33 Days Holiday Entitlement, Pension, Company Events, Free Parking, Development & Training, Private Medical, Life Assurance
Business Administrator- Responsibilities include:
- Serve as the initial point of contact for general inquiries across all communication channels.
- Evaluate emails, addressing general queries, and escalating them to the appropriate individuals when necessary.
- Follow up on internal and external actions, providing accurate and regular progress updates to relevant parties.
- Assist in creating internal and external documentation as needed.
- Aid in data audits and the renewal of accreditations.
- Perform data entry tasks on various systems and ensure their successful implementation.
- Arrange for the procurement, setup, and allocation of assets, stationery, tools, equipment, and technical items as required.
- Monitor upcoming document, accreditation, and insurance expirations, sending reminders when necessary.
- Generate purchase orders and coordinate deliveries as needed.
- Support compliance efforts by conducting license checks, organizing sub-contractor information and approvals, and monitoring site audits, reporting and escalating issues when necessary.
- Provide administrative support to all departments as necessary.
- Carry out day-to-day purchasing activities, ensuring cost-effectiveness and maintaining high supplier performance standards.
- Maintain purchasing records, including supplier information, purchase orders, and requests.
- Establish and nurture productive relationships with internal stakeholders.
- Liaise with suppliers to ensure smooth flow of stock and services, promptly resolving any shortage issues, and reporting problems as necessary.
- Ensure adherence to company purchasing procedures and contribute to efficiency improvements.
- Proactively research changes in vehicle legislation and assist in coordinating vehicle maintenance efforts.
Business Administrator- Desirables include:
- Possesses exceptional communication skills, including the ability to adapt communication styles and active listening skills to comprehend and follow both verbal and written instructions.
- Exhibits strong interpersonal skills and demonstrates the capacity to take initiative and work collaboratively within a team.
- Demonstrates excellent organizational and prioritization abilities.
- Displays a good understanding of Workflow Management Systems.
- Shows confidence in creating and delivering reports.
- Capable of maintaining composure and efficiency when working in a fast-paced environment with tight deadlines.
- Effectively communicates with stakeholders at various levels, both internally and externally.
- Skilled in building and nurturing strong working relationships.
- Adapts well to shifting priorities while effectively managing expectations.
- Possesses excellent listening skills and demonstrates the ability to understand and execute verbal and written instructions.
- Has experience working on projects.
- Has a basic understanding of electrical equipment.
- Holds a Level 3 NVQ in Business Administration or possesses equivalent experience.
- Has experience in interacting with external stakeholders.
- Proficient in data manipulation and report generation.
Schedule- Monday-Friday 40 Hours
If you do not meet all of the requirements for this Business Administrator role, still apply. If you think you can bring value to this role, then we want to hear from you or perhaps someone you have in mind. If you do not hear back from us within one week, it is likely you have been unsuccessful on this occasion. However, we will endeavour to find you another opportunity should this be the case and look forward to receiving your application.
Job tags
Salary
£20k - £25k per annum
