Location
Nottinghamshire | United Kingdom
Job description
Reports to: Business and Operations Manager
Specific Responsibilities
- Assist in the management of the Trust’s accounting function ensuring its efficient operation in accordance with current procedures and financial standards.
- Assist the Vice Chief Finance Officer in operating, maintaining and developing financial procedures and systems.
- Assist the Vice Chief Finance Officer with the preparation of proposed budgets.
- Assist the Vice Chief Finance Officer with the preparation of financial returns to the Trust.
- Plan, organise and manage workload to ensure contribution to the school’s monthly financial reporting process is achieved in a timely and accurate manner.
- Manage the purchase ledger to ensure invoices are paid for goods and services received in a timely and efficient manner.
- Place authorised orders with suppliers and enter onto the finance system using accurate coding and in accordance with procedures.
- Matching purchase orders to goods received notes and to purchase invoices.
- Process supplier invoices and credit notes and enter onto the finance system using accurate coding.
- Reconciliation of supplier statements.
- Setting up new suppliers; ensuring all specified financial controls are adhered to.
- Set up new direct debits.
- Verify, enter and reconcile data relevant to expense claims and credit card statements.
- Process BACS payments including purchase ledger, staff expenses, bursary etc.
- Operate and manage the official school bank accounts ensuring that reconciliations are completed on a weekly basis.
- Manage the collection and handling of cash and payments received e.g. curriculum, music tuition, reward trips etc. ensuring current procedures and regulations are adhered to.
- To process petty cash transactions on a prompt and accurate basis and reconcile the petty cash control account on a monthly basis.
- Overseeing existing sources of income to ensure that appropriate payments are received.
- Chase outstanding debtors.
- Manage the administration of the school payment system, including activation letters and accounts, payment items and reporting.
- Assist with the management and recording of inventories.
- Assist in the preparation of monthly prepayment and accrual schedules.
- To file and maintain robust documentation to validate all financial transactions.
- Work with the Trust Finance Department to verify and validate monthly VAT returns.
- Assist with internal and external audits.
- To carry out any other duties which fall within the broad spirit, scope and purpose of this job description.
Performance Management responsibilities
- All members of staff are required to participate fully in the school’s management system.
Other professional requirements
- To support the overall ethos of the school.
- To work flexibly as part of the support staff team to contribute to the smooth operation of the school.
- To commit to safeguard and promote the welfare of children and young people.
- To assist with duties relating to student safety and security, including break and lunchtime duties.
- Attend meetings as required.
- To develop your own skills and take part in continuous professional development.
- To promote and support the implementation of the school’s aims, policies and values.
This is not a complete statement of all duties and responsibilities of this post. The post holder may be directed by the Head Teacher to carry out any other duties that may be reasonably regarded as within the nature of the duties and responsibilities of the post.
Job tags
Salary
£26.42k - £28.77k per annum
