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Location

St Albans, Hertfordshire | United Kingdom

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Job description

Office Administrator

JOB SPECIFICATION

Reports to: Head of Security (South)

Contract: FullTime Permanent

Based: St Albans

Salary: Up to 25000 per year

ABOUT PRIME SECURE

We are an awardwinning privatelyowned Glasgowheadquartered business providing security systems and guarding services to our bluechip customer base across the UK. This role is based at our St Albans Hertfordshire Office with our HQ in Glasgow and other Regional Office in Altrincham Cheshire.

We are growing quickly and have ambitious plans to achieve a turnover of 50m per annum by 2030. We embrace new ideas and change and value everyone s input into how we continue to thrive and grow.

ABOUT THE ROLE

Prime Secure is excited to announce this new Office Administrator role within our St Albans Branch. We are looking for an outstanding candidate who will work well in our office environment and who can grow their career alongside the firm. The successful candidate will be responsible for directing and managing the daily administrative activities within this growing business.

This role will support the daily operations of our company and plan the most efficient administrative procedures. The ideal candidate will be wellversed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently. The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Our core values:

• Integrity
  
• Customer Excellence
  
• PlainSpeaking
  
• Agility
  
• Courage & Conviction
  

WHO YOU ARE

• Friendly with a personable manner
  
• Calm and professional
  
• Energetic with a positive attitude
  
• A great team player with leadership skills
  
• Work with minimal daytoday supervision.
  

Requirements

• Proven experience as Office Administrator or equivalent
  
• Wellversed in general office administration
  
• IT Literate including MS Office packages
  
• Ability to work with departments across the business and to support their administration needs
  
• An analytical mind with problemsolving skills
  
• Excellent organisational and multitasking abilities
  
• Experience within Security Industry would be an Advantage!
  

KEY RESPONSIBILITIES

• Coordinate and organise office operations
  
• Oversee supplier orders and organise maintenance activities
  
• Support the Security team in terms of adding Security Officers to PeopleHours invoice clearance and supporting Regional Support Managers where necessary
  
• Support the finance function in terms of rota management and payroll
  
• Maintain calendars for the Engineering department
  
• Take stock of uniform and office supplies and reordering stock where required
  
• Support across different department functions with administrative support
  
• Coordinate inbound and outbound office mail
  
• Support the local office team in terms of general admin
  
• Build and maintain good rapport with Staff Clients and suppliers
  
• Carry out any other reasonable tasks as required.
  

At Prime Secure we value the diversity of our people and the varied experiences expertise backgrounds and perspectives they bring. We work hard to foster a culture where those differences can thrive and where every one of us can fulfil our potential.

Due to the nature of our business all employees are Security screened to BS 7858:2019 standard. For people who do not currently hold a SIA License a Basic Disclosure check will be included within the screening process.

As a fair and ethical employer in accordance with guidelines taken from the 2010 Equality Act Prime Secure Systems Ltd is committed to promoting equal opportunities for all: irrespective of colour race religion or belief ethnic or national origins gender marital/civil partnership status sexuality disability or age.

Microsoft Office, General Administration, Invoicing, Stock Take, Diary Management

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