Mayoral Services Support Officer (BR5)

Location

Bromley, Greater London | United Kingdom

Job description

Job Category : Admin / Clerical
Location : Civic Centre, Bromley Council
Hours Per Week : 22.50
Start Date : Immediate Start
Start Time : 09:00
End Time : 17:00
Salary: £10.31

Part time Position: 22.5 hours per week. Hours: Monday, Wednesday and Friday 10am to 4pm and Tuesday 10am to 4.30pm
Location: Mayor’s Office, Bromley Civic Centre, Bromley
Anticipated start date: 12th May 2022 to 2nd August 2023

We are seeking an enthusiastic and proactive officer with experience of managing a busy and demanding diary for both the Mayor and Deputy Mayor and providing administrative support to the Mayoral Services Manager. Some knowledge of event management would be helpful. The Mayor’s office is a high profile environment, and although often busy and challenging, it is also rewarding.

The post is based within the Mayor’s Office, in the Old Palace.

The role has a high level of customer contact that includes face to face, telephone and email, and involves liaison with elected members and senior officers within the Council, other Mayors’ offices and the general public. The duties of this role include preparing the weekly Business Sheet, collating the appropriate documents and making the necessary travel arrangements. Supporting the various Civic and Charity events, including issuing invitations, recording acceptances etc.

We are looking for an Administrative Assistant who has experience in working in a busy office environment. Attention to detail and accuracy is key for this post. You will need to be highly organised, have good customer services skills, be proficient in using Microsoft Office package. Good written and oral communication skills and a good team player are important in order to be successful in this role.
SKILLS & ABILITIES

1. Good communication skills, both oral and written.
2. Good interpersonal skills.
3. Good attention to detail and accuracy is essential
4. Good IT skills, including the ability to use the full Office package such as Word, Excel, PowerPoint, Publisher and Outlook.
5. Able to undertake, organise and prioritise a varied and sometimes challenging clerical and administrative workload for self and team.
6. Ability to be flexible and work as part of a team.
7. Able to demonstrate a willingness to learn about the service and other services within the local
   authority.

KNOWLEDGE

An awareness/ understanding of the role of the Mayor would be helpful.

EXPERIENCE
Basic administration including maintaining records, organising diaries, preparing standard letters.
Good use of Word, Outlook, PowerPoint and Excel

SPECIAL REQUIREMENTS

Be prepared to work flexibly and adapt to changing demands of the service.

Willingness and ability to work flexible hours to meet the service requirements, which would include weekend working.

Must be able to work on own initiative and as part of a team and be able to prioritise and work unsupervised.

Must be able to maintain confidentiality and exercise discretion, tact and diplomacy when dealing with confidential and sensitive issues.

Job tags

Salary