Global Office Manager - UK North

Location

Knutsford, Cheshire | United Kingdom

Job description

It’s a brilliant time to join the team that puts people first.

Here at Prime our people are the reason for our success. Sharp scientific and creative minds are the driving force behind our growing business, so our top priority is to nurture a working environment where great talent flourishes.

• A team that cares
• An agency that will invest in you
• High-profile work
• Advancing science and healthcare
• Reward and recognition
• Broad horizons

…six fantastic reasons to choose Prime.

The Role

As a Global Office Lead, you will provide an efficient, safe and legally compliant working environment for our global offices and being the first point of call for any employee / visitor / facility queries.

Key Responsibilities

• Manage office communications by answering phone lines and handling voicemail.
• Act as a point of contact for employee facilities inquiries and ensure smooth office operations.
• Coordinate with IT and building management for access passes and office security.
• Assist in meeting arrangements, including room bookings and refreshments.
• Conduct office inductions and oversee fire alarm tests.
• Monitor office desk bookings and maintain supplies inventory.
• Procure and manage office supplies, including refreshments and stationery.
• Arrange post, couriers, and assist in office events.
• Oversee facilities management, including office leases and maintenance services.
• Manage supplier relationships, contracts, and budget.
• Maintain health and safety guidelines, conduct risk assessments, and organise training.
• Coordinate with tenants and negotiate rates.
• Review and approve invoices, track expenditure, and maintain records.
• Manage all internal travel which includes bookings, invoices and partnership with external travel company
• Support ESG initiatives and organise employee recognition programmes.
• Provide additional ad hoc support as needed.

Requirements

• 1 to 2 years relevant facilities management experience
• Excellent communication and interpersonal skills
• Excellent organisational skills
• Good written and oral communication skills
• Intermediate Word and Excel
• Numeracy and IT skills
• Good MS 365 skills
• Accuracy and attention to detail
• Ability to manage own workload and prioritise
• Reliable and punctual
• Pro-active and efficient
• Solution focused and ability to use own initiative

Benefits

• 33 days annual leave
• Birthday Day off
• 5% pension contribution
• Private medical health insurance
• WORKsmart - allows employees to have flexibility around their start and finish time

Job tags

Salary