LCC Community Trust
Location
Lisburn, Co. Antrim | United Kingdom
Job description
Responsible for the day to day financial administration of LCC Community Trust. You will be extremely organised, a can-do approach, and enjoy being busy. You will be responsible for LCCCT’s financial systems and the day to day financial administration.
Responsible to: CEO & Lead Trustees
Hours: Part time 20 hpw (Monday – Friday : 9am – 1pm / 3 days will also be considered) office based
Salary : £15,600 per annum
Job Description
Responsible for the day to day financial administration of LCC Community Trust. We are looking for a Finance Officer who is extremely organised, has a can-do approach, and enjoys being busy. In this post, you will be responsible for the maintenance of LCCCT’s financial systems and the day to day financial administrative support to CEO.
Primary Duties and Responsibilities
1.Accounting and Record-keeping
Manage and maintain the Quikbooks accounting system and processing of day-to-day financial information, including purchases, sales, payments, and nominal ledger transactions.
To supervise the preparation of all bank lodgements by the support staff, ensuring that all income is banked, entered on Quikbooks, and receipted and that all cash received is counted in accordance with the specified procedure.
Lead on reconciling all banking transactions on Quikbooks.
Supervise and verify project expenses for payment through e-banking and enter on Quikbooks.
Review suppliers’ records and prepare supplier and other payments as directed, by e-banking.
Oversee the Head Office petty cash system and reconcile all petty cash records with actual petty cash and Quikbooks.
Prepare financial reports for funders alongside CEO.
Analyse Churchsuite donations, JustGiving and other Donation website reports and prepare and enter Quikbooks journals.
Prepare quarterly Gift Aid report and claim.
2. Reporting
To prepare Quikbooks and Excel reports, as directed by the CEO.
To assist in the production of Monthly Management Accounts and Board Reports.
To assist with Year End Audit process.
3. Payroll
Liaise with CEO & other departments in the collection of monthly payroll information such as time sheets and sickness absence.
Receive the monthly payroll including all reports and organise payment to staff through business e-banking.
Prepare monthly p32 reports and organise payment to HMRC of PAYE and National Insurance
Prepare monthly salary journals and input to Quikbooks.
Ensure all statutory reporting (including monthly and year end reports to HMRC) is completed in a timely manner and in accordance with official requirements.
4. General Duties
Lead on interaction with the Income Generation and Services tools to provide a high level of financial information, when required.
Oversee administrative volunteers, as directed.
Lead on effectively dealing with queries from suppliers and colleagues.
Be available for ongoing professional development/training opportunities eg: IATI or equivalent if not already qualified.
Be available for trustee meetings, planning, review, support, and appraisal meetings.
Provide day to day administrative support to organisational and project activity including receiving incoming telephone calls, answering/ referring queries, ordering stationery and supplies, maintaining store and equipment.
Undertake any other reasonable duties and specific projects as assigned by management to contribute to the overall aims of the LCC Community Trust.
Person Specification
ESSENTIAL CRITERIA
Full or part qualified as an accounting technician or equivalent OR 3 years relevant experience working in a busy accounts dept
Experience and a working knowledge of using Quikbooks or similar accounting package
Experience and a working knowledge of using a variety of databases in which to gather required information
Experience of working on own initiative in a financial setting
Experience of using an accounts package for general bookkeeping, including producing accounts and management reports
Experience of producing financial reports, budgets and information
Microsoft Office skills, in particular Excel
Strong organisational skills, excellent planning and time management to meet set deadlines Willingness to undertake training and to develop new skills in response to LCC Community Trusts operations
Up to date knowledge of HMRC and Gift Aid
Flexible and co-operative approach to work
The ability to work effectively, calmly and with accuracy under pressure
Honest and trustworthy
Ability to communicate using different methods, with effective verbal and listening communication skills
Ability to work as part of a team
Problem solving skills
Excellent attention to detail
DESIRABLE CRITERIA
Accounting qualification
Experience of producing financial reports, budgets and information for funders
Experience of the voluntary and charity sector
OTHER:
Hours of Work: 20 hours per week.
Employment to this post will be subject to an enhanced criminal record check from the Disclosure and Barring Service before the appointment is confirmed. This will include details of cautions, reprimands or final warnings as well as convictions.
Job tags
Salary
£15.6k per annum
