Location
Birmingham | United Kingdom
Job description
The headteacher's personal assistant is responsible for:
* Ensuring that the headteacher is fully supported in all aspects of her/his work including confidential matters.
* Managing the school's office, secretarial and administrative functions, assisting as required.
* Advising on compliance with legislation and guidance, for example, DfE, data protection,
* Freedom of Information Act, GDPR, school governance.
* The line management of a number of staff falling under her/his remit including their induction,
* training and performance management.
* Supporting and encouraging the school's ethos and its objectives, policies and procedures.
Job specification
* Establish and maintain good relationships with all students, parents/carers, colleagues,
* suppliers, contractors and other professionals.
* Provide efficient administration and secretarial assistance to the headteacher.
* Manage the headteacher's diary and time including booking appointments, acting as the
* 'gatekeeper', receiving visitors, providing preparatory support and making travel arrangements.
* Open, sort and distribute headteacher's mail including electronic mail, advising on any urgent
* matters.
* Organise meetings, conferences and events (internal and external) on behalf of the
* headteacher, including refreshments and taking minutes as required.
* Maintain a file of all school policies, advising the headteacher when they are due for review
* and/or are due to be updated due to changes in legislation/guidance.
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* Maintain accurate records of senior leadership team (SLT) and staff meetings, distributing
* agendas, minutes and other relevant documentation as required.
* Liaise as required with governors, staff (teaching and support), students and parents/carers on
* behalf of the headteacher.
* Liaise with professional bodies, outside agencies, other schools and organisations etc, and
* attend to queries as required by the headteacher.
* Assist in investigations and casework, for example disciplinary, as required by the headteacher.
* Co-ordinate advertising and articles relating to the school in educational publications, the local
* and national press.
* On behalf of the headteacher, liaise with outside agencies on ad hoc projects involving
* marketing, designing and printing school-related publications.
* Develop, implement and review administrative procedures and systems putting in place
* necessary management controls, for example, ensuring required documentation is obtained in
* order to action changes legally.
* Oversee and be responsible for the circulation of incoming mail and outgoing post including
* governors' mailings, taking appropriate action as necessary.
* Act as the point of contact in relation to any complaints received, referring matters to
* appropriate members of staff when required.
* oversee the maintaining and updating of information held on school system(s) including student
* and staff records, emergency contacts, data required for the completion of returns, for example,
* for the DfE.
* Assist in the collation and preparation of statistics, management information and reports as
* required by the headteacher, the governors, auditors, the local authority (LA), and the DfE.
* Co-ordinate the collection, entry and extraction of data required to complete statutory returns.
* Assist in transferring data safely when information system(s) are introduced and/or changed.
* Assist in the setting up and maintaining of archive files and historical data.
* Co-ordinate the annual student photograph session/s ensuring information system(s) are
* updated as required.
* Contribute to the evaluation and development of administrative systems and procedures.
* Report technical faults relating to the school system(s) and equipment to the ICT technician(s)
* to ensure that they are efficiently resolved.
To be able to be considered for these amazing positions, applicants must either have a DBS that is on the update service or be willing to pay £47.50 for a new one
Job tags
Salary
£15 - £18 per hour
