WorleyParsons
Location
England | United Kingdom
Job description
Job Description - Office Administrator (GRI0025)
Office Administrator - GRI0025
Company : Worley
Employment Type : Employee
Job Level : Experienced
Reporting Manager Title : Senior Operations Manage
:
Introduction:
Worley is a global professional services company of energy, chemicals and resources experts headquartered in Australia. Right now, we’re bridging two worlds as we accelerate to more sustainable energy sources, while helping our customers provide the energy, chemicals and resources that society needs now.
We partner with our customers to deliver projects and create value over the life of their portfolio of assets. We solve complex problems by finding integrated data-centric solutions from the first stages of consulting and engineering to installation and commissioning, to the last stages of decommissioning and remediation.
Office Administrator
Role Context:
Worley Field Services are recruiting for an Office Administrator to support the business. The role will be based at our Grimsby Head Office. Roles reporting to this position: Business Admin Apprentice.
Key working relationships: Operations Director, Senior Operations Manager, Assurance Manager, Finance Manager, Sales & Development Manager, Site Managers.
You'll be:
· Required to provide administration support at Management level.
· Use a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel to produce correspondence and documents and maintain presentations, records and spreadsheets.
· Devising and maintaining office systems, including data management and filing.
· Booking internal and external meeting rooms, conference rooms and events.
· Attending meetings, taking minutes and tracking actions.
· Travel management; arranging travel, visas and accommodation.
· Credit card reconciliation/ expenses/ invoices.
· Handle confidential documents/ files.
· Screening phone calls, enquiries and requests, and handling them when appropriate.
· Meeting and greeting visitors at all levels of seniority (internal/external).
· Ordering and maintaining stationary and equipment.
· Arrange IT requests as and when required.
· Contact for event bookings.
· Updating training matrix and booking training courses.
· Meeting planning and support.
You'll have:
· Demonstratable experience in Administration roles.
· Appropriate qualifications and training for Senior level Admin Assistant, Secretarial or similar roles.
· High level of proficiency in preparation of documents, presentations and spreadsheets using Microsoft Office software, including word, PowerPoint, excel and Visio.
· Ability to relate to and work with people at all levels in the company.
· Act as an ambassador for the Corporate Team inside and outside of the company.
· Excellent time management and priority setting skills to meet the varied demands of the business.
· Ability to adapt to manage a wide range of work demands from simple to more complicated tasks.
· Look for opportunities to improve the efficiency and effectiveness of the business.
· Maintain absolute confidentiality for all individuals and their work within the busines s.
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