Compliance Administrator - Thames Water

Location

Berkshire | United Kingdom

Job description

Duties/Responsibilities

EMCOR UK are recruiting for a Compliance Administrator to be based on our Thames Water contract in Reading. 

Hours of work: 8am to 5pm, Monday to Friday

Location: Clearwater Court, Reading

Job Purpose:

The successful applicant will be responsible for the compliance administration for the contract, supporting the Compliance teams & technical teams with the collation of certification to evidence compliance.

Duties:

• Implementation, maintenance and development of the compliance document control across different platforms, primarily Teams and SharePoint, to ensure all contract documentation is processed, uploaded and available to appropriate stakeholders and records are kept in accordance with the contract and legislation
• Assist in the monitoring and chasing of compliance related paperwork and quotes across the clients estate, with self-delivered and third party compliance work
• Ensure timely receipt of all paperwork relating to completed works and quotes for remedial works
• Ensure that all work orders (PPM & SI) are completed on Agility 
• Ensure that all remedial quotations from the PPM are uploaded to Smartsheet 
• Ensure that all work orders (EXT) are completed on Agility & Smartsheet
• Assist with programming in approved remedial works, including paperwork for completion
• Timely loading of all documentation onto Microsoft teams and Microsoft SharePoint in line with Client targets
• After training support the Service Desk function on an adhoc relief basis
• Administrative duties as they relate to the Scheduling and Service Desk functions
• Liaise with the scheduling team in all matters concerning compliance within their areas 
• Providing support and guidance to team members and third-party contractors to ensure that they produce documents and records in a timely manner as required by the contract 
• Monitoring the compliance performance of team members and third-party contractors to ensure that they comply with the terms of the contract in line with KPIs and SLAs 
• Support Site Operations Managers in the production of reports and returns by providing data and information from the CAFM system and other records 
• Review and improve site reporting and data management activities 
• Preparation, presentation and report completion
• Support all audit activities to provide assurance of quality and conformance; including data-capture, root cause analysis, reporting and corrective action to maintain and restore required service standards 
• Manage the audit regime system with assistance from the technical manager, uploading reports and corrective actions and providing data for submission to monthly reporting
• To review audit documentation and outcomes and provide trend analysis for review and improvements
• To help with auditing 
• Develop and maintain trusted relationships with all staff 
• Provide support to Senior Management as required in identifying and realising innovations and lean working practices 
• Continually identify opportunities to sustainably reduce costs and improve commercial performance 
• Any other reasonable requests from senior management 

Person Specification

• Previous experience in administration 
• Smart, presentable appearance
• Excellent written and verbal communication skills 
• Good at working with and manipulating data 
• Good IT literacy including MS office and SharePoint 
• Understanding of statutory compliance 
• Desire to develop into a compliance lead 
• Knowledge of PPM deliverables 
• Full UK Driving Licence 
• Self-motivated, able to work on own initiative or as part of a team

Benefits

• 25 days holidays + Bank holidays
• Overtime available
• Holiday Buy Scheme - up to 5 days
• Company Pension - Auto enrol.
  
• Industry leading Maternity & Paternity Policies Real Living Wage Employer
• Refer a Friend scheme
• Extensive Learning & Development opportunities - including opportunities for progression.  
• Discount Shopping, Gym, Days Out
• Bike To Work Scheme
• Medicash - Health cash plan - Benefits covered include dental, optical, physiotherapy and a health & wellbeing.
• Employee Assistance Programme - Offering guidance and advice on Personal, Health, Legal and Financial queries.
• Occupational Health - Making a positive change to Health & wellbeing at work.
• Various Rewards & Recognition Awards
• x11 RoSPA Awards for Health & Safety achievements in 2022
• Stable employer with long-term prospects on the contract

Job tags

Salary

£24.96k per annum