NHS Jobs
Location
Wakefield, West Yorkshire | United Kingdom
Job description
Take full ownership of the administrative processes of Executive level meetings, and equivalent. This will include: Arranging meetings Drafting agendas from the Executive work plans, matters arising and any other sources Ensuring draft agendas are agreed by the Executive Directors and meeting Chair Chasing papers and negotiating timescales when necessary Chasing papers and negotiating timescales when necessary Formatting of meeting papers Collation and timely distribution of papers Supporting the Executive Support Office to ensure all relevant documents are completed post meeting Liaise with Executive Director leads when necessary Dealing with queries from both internal and external colleagues. Take responsibility and ownership of shared inboxes, managing all correspondence from key members and attendees Minute taking as and when required Dealing with enquiries from both internal and external sources, liaising with staff of all levels by a variety of means including face to face, phone calls and emails in a professional and helpful manner, communicating relevant information to stakeholders Post holder must have a good level of keyboard skills and able to use Microsoft Office programmes including Outlook, Word, Excel and Teams Able to work on own initiative, prioritising work, within defined policies and procedures to set timescales Have a flexible and adaptable approach to their work in order to meet various deadlines Responsible for diary management, organising meetings for the department and planning any administrative work as required Support with arranging Executive Away Days, Time Outs and any other off-site activities Demonstrate office systems and department requirements to new starters on request Cover for the Corporate Governance Administrator in periods of absence Inputting into, monitoring and printing reports from computerised systems Undertake Research and Development as directed The job description and person specification are an outline of the tasks, responsibilities and outcomes required of the role. The job holder will carry out any other duties as may reasonably be required by their line manager.
Job tags
Salary
£22.82k - £24.34k per annum
