Resourcing Officer

Location

Walsall, West Midlands | United Kingdom

Job description

Supported by the Resourcing Team Leader, to work collaboratively with the Medical Workforce, Medical Education, Recruiting Manager using IT systems (eg TRAC, TIS, Oracle) to ensure seamless processes are followed in regard to staff changeovers, student recruitment, bulk recruitment and new starters within strict deadline. To be responsible for the processing and placing of adverts in a timely manner on NHS Jobs website, Trac or any other relevant media, ensuring compliance with organisational procedures To ensure that job descriptions, person specifications and advertisements are compliant with organisational policy and equality legislation. To produce correspondence as required facilitating an effective recruitment and selection process for managers and applicants. Ensuring all job descriptions, person specifications are approved (e.g royal colleges and recruiting managers) in a timely manner To administer the NHS Jobs and Trac system forwarding information to applicants. To create TRAC accounts for recruiting managers, where necessary and provide technical assistance and advice. To deal with telephone and in-person enquiries as necessary, acting as a point of contact for applicants prior to commencement of employment To ensure clear communication process with managers and applicants in relation to DBS Disclosures raising any concerns with Resourcing Team Leader and/or HR Operations should the disclosure necessitate further discussion To provide advice to employees regarding ID documentation and to be involved in processing of DBS disclosures To ensure that recruitment related information/records are correctly stored and maintained e.g. vacancy information, DBS details, personal files and contact details To undertake 1:1 meetings with potential new recruits with regards to the checking of personal details for DBS disclosures, Registration Authority, OH referral forms, Right to Work documentation To maintain accurate records filing system and statistics regarding job vacancies and equal opportunities as required. To be responsible for producing and issuing accurate contracts of employment for new starters in line with Agenda for Change and Medical & Dental requirements To ensure that necessary pre-employment checks are initiated and received prior to individuals commencement of employment To prepare information packs to support job vacancies advertised via Trac and NHS jobs website as necessary Ensure that information is kept confidential and secure. Provide specialist advice and guidance to recruiting managers, advising on appropriate recruitment methods, the delivery of recruitment training and attendance at service meetings to address recruitment requirements and resolves recruitment queries using personal judgement. Develop good, co-operative working relationships with candidates and managers, ensuring any contacts internally and externally are handled in a timely and professional manner. Provide advice to recruiting managers on hard to recruit posts and innovative recruitment solutions. To plan and co-ordinate activities ensuring that recruiting managers and candidates are kept fully informed throughout the recruitment process. Provide guidance on salary confirmation in accordance with Agenda for Change terms and conditions and Medical and Dental terms and conditions Link with the Human Resources Operations Team regarding redeployees, including the setting up of at risk accounts on Trac. Liaise with colleagues in Employee Service Records, Finance and members of the senior management team to ensure that vacancy control measures are followed. Produce letters withdrawing offers of employment and liaise with recruiting managers as necessary. In the absence of the Resourcing Team Leader, attend the weekly vacancy control panel ensuring Executive representation. Refer all issues arising from unsatisfactory pre-employment checks to the Resourcing Team Leader, in the first instance. Work with and provide HR Managers with recruitment information where required. Attend and contribute to Directorate meetings as required, providing recruitment updates and address any issues. Support delivery of the Trust-wide Recruitment Strategy that promotes the Trust as a model employer and includes innovative strategies to recruit high quality staff. To organise and attend as a panel member on AAC Consultant interview panels, as required Ensure vacancy information and staff records are updated within ESR initially by TRAC Lead on the co-ordination of recruitment open days and undertake all associated documentation To provide cross cover with colleagues to ensure appropriate levels of service cover within the limit of your experience and remit of your role. To support the supervision of the Resourcing Assistant To demonstrate an understanding of medical T&C and Agenda for Change T&C and escalate issues as necessary. Be flexible to the needs of the service to ensure smooth running of the department and deadlines are met.

Job tags

Salary

£25.15k - £27.6k per annum