NPT Pass
Location
Southampton | United Kingdom
Job description
Details of the job are provided below. Further information is available in the Job Description and Person Specification.
Job reference REQ02629 Date posted 20/02/2024 Application closing date 07/03/2024 Location The Quays Salary £31,364 - £34,834 Per Annum Package Working Style: Fixed Worked Place - Occasional Hybrid Working Contractual hours 37 Basis Full time Job category/type Administration and Business Support Attachments Executive Officer REQ02629 JDPS.docx Reasons to work for NPT - July 2022.pptx
Working Style: Fixed Worked Place - Occasional Hybrid Working
We are currently looking for an Executive Officer to join our team.
The successful candidate will be responsible for –
Providing a high quality, efficient, fully confidential and proactive executive, administrative and research service to the Director and Heads of Service within Environment and Regeneration.
Anticipating and proactively addressing the needs of the Director and Cabinet members to support the efficiency of the Directorate.
Advise on contentious and /or complex issues, providing briefing notes and ensuring any follow up action is taken.
Manage and actively engage with the introduction of IT systems in line with the Smart and Connected Digital Strategy.
Manage the Directorate's team of Executive Support/Resource Officers to support Directorate efficiency.
The main duties of the post;
Keep up to date with key emerging developments from WG relating to the Directorates portfolio; providing research details to ensure that the Director and Heads of Service are fully informed.
To organise and manage the Directorate’s Management Team and Cabinet Members Briefings, to liaise with requisite visitors to the meetings and schedule appropriate timings; to organise agenda, to take minutes and distribute all documentation as necessary.
To take and issue notes and minutes of high level and complex meetings and to follow up any action points on behalf of the Director.
Deal with complex queries from external bodies, councillors and senior managers and progress on behalf of the Director via telephone, correspondence and face to face communication.
Draft correspondence on behalf of the Director as requested.
Manage own workload and assist the Director to manage their workload to ensure timescales/deadlines are met.
Establish and maintain strong and effective networks with external partners and agencies.
Provide a professional service in receiving visitors as a first point of contact and representative of the Director.
To carry out the planning process of the executive unit and compile information as necessary.
Ensure weekly team meetings to forward plan, provide feedback and keep up to date with the Directorates objectives in order to provide a highly proactive support role.
To create, develop and maintain effective office systems including confidential filing systems, maximising the use of IT.
Carry out sickness management in line with the Council’s policy
Ensure high standards of work and performance are maintained, ensuring annual PDR reviews are undertaken.
Develop a robust and effective working relationship with the Heads of Service and Accountable Managers.
You will have experience in/of;
Experience of dealing with people at all levels
Experience of Local Government Working Practices
Experience of taking accurate and detailed minutes in complex meetings
Proven experience of secretarial/administrative work
Experience of diary management and arranging meetings
Ideally you will have;
NVQ 3 in Business and Administration or equivalent, or equivalent experience.
Educated to Degree level or equivalent
Commitment to partake in training to improve knowledge, skills and practices.
Breadth of experience and appropriate training deemed to be commensurate with the post.
If you think that you have the necessary experience and qualifications for this role, we would love to hear from you.
Your workstyle in this role will require you to work from a fixed workplace. Occasionally mobile hybrid dependent on the needs of the Director and Directorate.
For an informal discussion, please contact Tom McConvey on
Email: [email protected]
DBS requirements:
Welsh Language Requirements:
Welsh Language skills are not required
Additional Information:
Applications may be submitted in Welsh, applications submitted in Welsh will not be treated less favourably than an application submitted in English.
We offer a guaranteed interview scheme for candidates who have a disability and armed forces veterans.
In support of employees of Tata Steel who are at risk of redundancy, or have been made redundant in 2024, Neath Port Talbot Council is offering a guaranteed interview for jobs across the Council. Applicants must meet the essential criteria for the post to qualify for this. If you are or going to be affected by the job losses at Tata Steel then we would welcome an application from you. Just make it known on your application form that you are currently at risk of redundancy or you have been made redundant.
At Team NPT, we all work together to serve the people, communities and businesses of Neath Port Talbot.
We are committed to providing training opportunities and the professional development of all our employees.
We look forward to welcoming you to Team NPT.
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