Finance and Administration Officer

Location

Belfast | United Kingdom

Job description

Finance and Administration Officer

Reports to: General Manager
Salary: starting salary is in the range £33,024 to £34,834 per annum
Hours: 37.5 hours per week, plus occasional unsociable hours
Location: Belfast
Closing date: Friday 22nd March 2024 at 4pm

Application is strictly by completion of application form. CV’s will not be accepted.

Job Description:

The Finance and Administration Officer will be responsible for providing an efficient and effective financial and administration service for the Association. The post-holder will at all times carry out their duties in a professional manner and uphold the highest standard of customer care.

Main Duties

FINANCIAL

• Preparation of quarterly Management and Financial accounts including the preparation of accruals and prepayments and posting of journal entries
• Preparation of year- end Financial Statements and providing information to the Association’s External Auditors
• Preparation of annual Income and Expenditure Budgets and monitoring actual spend against budget
• Maintaining the Association’s Fixed Asset Register
• Completion of quarterly statutory returns to the DfC & other agencies
• Preparing financial reports for Board meetings
• Running the monthly Payroll including processing associated payments to HMRC and NEST Pensions
• Managing the Purchase ledger system, including processing invoices, preparing payments and resolving queries
• Recording and reconciling house occupancy lists and Housing Benefit payments and liaising with NIHE/tenant representatives in relation to same
• Undertaking general book keeping tasks including monthly reconciliation of bank accounts and management of petty cash

ADMINISTRATION

• Assisting with the management of contracts for the Association’s IT, printing and telephone systems and liaising with service providers when necessary
• Arranging meetings of various Board and other committees, compilation of papers for meetings and taking minutes in the absence of the external minute taker
• Filing papers, documents and general correspondence including taking responsibility for maintaining and updating the Association’s filing system in accordance with GDPR
• Assisting the Maintenance Officers, including updating status of maintenance orders on a weekly basis, maintaining records of statutory servicing and collating regular reports on same.

GENERAL

• Undertaking front line/reception duties including welcoming visitors to the office
• Checking and ordering stationery supplies and office equipment on a regular basis
• Undertaking research for colleagues
• Handling confidential information with discretion and in accordance with GDPR principles
• Undertaking general day to day activities to ensure the smooth running of the office
• Any other duties as may be reasonably required

Person Specification

ESSENTIAL CRITERIA

1. Education/Training/Experience

• Minimum of 5 GCSE Level (Grade A-C) or equivalent to include Maths & English language
• Demonstratable experience in the preparation of Financial and Management Accounts and Reports to Senior Management and Board
• At least 3 years’ experience of working in a Finance role in the past 5 years.

2. Skills/Abilities/Knowledge

• Excellent level of IT literacy with advanced level of MS Office
• Experience of working on own initiative and as part of a small team
• High level of organisational skills and ability to prioritise workload and meet deadlines on an annual, monthly, and weekly basis

3. Additional Factors

• Willingness to work outside normal office hours on occasion

DESIRABLE CRITERIA

1. Experience of use of SAGE accounting software
2. Experience of taking minutes at meetings
3. Experience of working in a Housing Association

Interested applicants will find more information in the attached candidate briefing pack.

For an application form, please click the ' Download ' icon below.

Job tags

Salary