Scottish Government
Location
Edinburgh | United Kingdom
Job description
Are you looking for a career in Finance? Do you have excellent communication skills with experience in problem solving? If the answers to the above are yes, then this exciting opportunity could be for you.
National Records of Scotland (NRS) is the Scottish nation's record keeper and official source of demographic statistics – information about population, households, migration, vital events, life expectancy and electoral statistics and maintains the nation’s records archive as one of Scotland’s five National Collections.
This post is embedded in our Finance Team, part of the Corporate Services Directorate. This role offers a unique opportunity to work with a broad range of internal and external stakeholders, reporting to the Finance Team Manager to ensure the delivery of value for money outcomes. There will also be opportunity to work alongside the wider Finance Team with Finance Managers & Finance Business Partners, to support our objectives.
This post is important in providing the necessary support and advice, building strong relationships with customers to support the Scottish Government’s and NRS’ overall purpose. The post holder will need a proactive and flexible approach to ensure that key Ministerial priorities are met.
Main Duties
•Take responsibility for the smooth running of day-to-day financial operations, managing workload and priorities to ensure that the 10-day payment performance target is met and a high-quality service is delivered to internal and external customers. This will include identifying and resolving issues, contact with internal and external customers, and employing judgement and financial knowledge and experience to identify errors.
•Responsible for carrying out control and quality assurance procedures over financial transactions, including identifying mis-posted items, performing monthly suspense account reconciliations and weekly payment analysis on various income sources.
•Process daily financial transactions, including journal requests from BCLOs, Budget Managers and Finance Managers/Finance Business Partners, using judgement and financial experience to review financial coding and challenging supporting evidence to protect the integrity of financial records.
•Responsible for ensuring that customer invoices are raised, based on requests from internal colleagues, challenging coding and supporting evidence where required, and working on own initiative to identify unpaid invoices and contact customers to pursue late payments as required.
•Identifying inefficiencies and potential improvements in financial transaction processing for agreement with the rest of the Finance team. Ensuring that all processing complies with the requirements of the Scottish Public Finance Manual (SPFM) and the UK Government Financial Reporting Manual (FReM).
•Reconcile all transactions against the Scottish Government Accounting system.
Competencies
Self-Awareness
Teamwork
Information Management
Communications and Engagement
No specific qualifications are required for this post
Essential Criteria
1. Excellent administration and organisational skills, with experience of prioritising and managing a varied workload to meet deadlines effectively.
2. Motivated and well organised, you will have a proven track record of working effectively and flexibly as part of a team, and using your own initiative to work at times ensuring that targets are met.
3. Attention to detail and good IT skills with experience of using Microsoft Office products. Being a competent user of Microsoft Excel is essential.
4. Excellent verbal and written communication skills with confidence in engaging with Finance colleagues/stakeholders.
Location
This role is based in General Register House, 2 Princes Street, Edinburgh, EH1 3YY. This post is offered on a hybrid working basis in line with current Scottish Government and NRS policies.
Interview and Assessment: Dates to be confirmed
For further information on this vacancy please download and review the “Person Specification” which you will find below:
Minimum Time in Post:
You will be expected to remain in post for a minimum of three years unless successful at gaining promotion to a higher Band or Grade.
In the event that further posts are required, a reserve list of successful candidates will be kept for up to 12 months.
How to apply
To apply please fully complete the application and submit evidence-based examples to demonstrate your knowledge/skills (300 words). Remember, your answers should be clear, concise and reflect what actions you undertook. You may want to use the STAR(R) approach to respond to each criterion.
The post is a full-time role, but staff with different working patterns are invited to apply, and we will assess proposed working patterns against the business requirements for this post.
For further information on this post, please contact Brian Arnott, Finance Manager at [email protected]
The Scottish Government is a diverse and inclusive workplace and we want to help you demonstrate your full potential whatever type of assessment is used. If you require any adjustments to our recruitment process, please let us know via [email protected]
As part of any recruitment process, Scottish Government and associated public bodies collects and processes personal data relating to job applicants and applicants for public appointments.
Personal information you provide in the recruitment process will be made available to Scottish Government and our additional data processors.
Job tags
Salary
