Executive Assistant

Location

Surrey | United Kingdom

Job description

COMPANY

Our client is renowned for being industry leaders in providing a wide range of services including winter management, grounds maintenance, landscaping, and environmental services. They’re pleased to be BALI and PCA approved and pride themselves on getting it right for their clients the first time.

Their specialists are fully insured, accredited, and trained which enables their customers peace of mind that they will receive nothing but the highest quality services. The genuine passion they have for the environment shows in the standard of work that they provide.

ROLE DESCRIPTION

The Executive Assistant is the glue that holds everything together. Working directly with the Managing Director, you will be responsible for the smooth day to day running of the business and you will be the central point of contact for the team. Our client is looking for not just someone who can actively take certain things off the Managing Director’s plate in terms of organisation, but also pre-empts their requirements.

This represents an exciting opportunity for a highly personable, organised and motivated individual who is both organised and accurate, to really make an impact in affecting the efficiencies across the business.

ROLE REQUIREMENTS

• Managing the daily operations of the office
• Oversee and manage accreditations, including ensuring the company meets all relevant requirements
• Maintaining office policies and managing health and safety procedures, ensuring these are communicated to the team and accessible
• Conduct research on the tender portal each week, liaise with the Managing Director on results, and manage the tender process
• Assist with recruitment, build processes and structure to the recruitment process
• Assist the Managing Director with any other projects
• Act as a conduit between the Managing Director and the rest of the business.

REQUIRED SKILLS & QUALIFICATIONS

• Proven experience working in a similar Executive Assistant/Office Manager role, ideally within in a B2B environment.
• A natural people person, adept at building and maintaining relationships
• An ability to manage up and down, across all levels of seniority
• Excellent planning and organisational skills and the ability to work calmly under pressure
• Exceptional communications skills – both verbally and written
• Able to prioritise workload
• An optimistic outlook, approachable, accessible and friendly
• Assertive and able to challenge change

DESIRABLE SKILLS & QUALIFICATIONS

• Previous experience in a similar industry e.g. Facilities management

Job tags

Salary