Location
Midlothian, Scotland | United Kingdom
Job description
Job Description
J.P. Morgan is seeking an Executive Assistant to support Investment Bank Managers. This position is based in Edinburgh. It is a great opportunity for candidates with solid Executive Assistant experience.
As an Executive Assistant in the Investment Bank, you will have the opportunity to support at a senior level within this fast-paced environment. If you have an EA background working with senior stakeholders in an office environment, this role could be a great fit for you. We value flexibility, an advanced Assistant skillset, and a high degree of confidentiality. Your strong work ethic, good time management, resourcefulness, and diligence will be key to your success in this role. We also appreciate a strong business and client deliverable focus.
Note: this role requires 5 days in the office.
Job responsibilities
- Manages diary; to include internal/external meetings, conference calls, and ability to support orchestration of Off-Sites/Town Halls/Skip-Levels
- Manages complex multi-leg travel arrangements within policy. Co-ordination of flights, trains, check in, VISAs, accommodation, and ground transportation logistics. Handle a multitude of frequent changes at short notice and prepare accurate travel itineraries
- Handles internal and external clients to include client facing interaction and co-ordination of department scheduling & transactional activity
- Oversees expense processing
- Faces off to wider support groups and partner with Business Management and other key business stakeholders cross LoB
- Utilises internal systems, complete accurate data entry, produce reporting and collate information as required
- Oversees distro lists, technology usage and other administrational housekeeping
- Becomes integral part of business, understand changeable group priorities and business expectation
- Partners with assistants cross LoB to provide coverage as required
- Involoves in PPT, projects and training for the right candidate subject to performance
Required qualifications, capabilities, and skills
- Professional client handling, ability to build and maintain business relationships
- Full competency in diary management, can apply good judgment and understand competing priorities
- Strong, executive communication style both written and verbal
- Experience of effectively arranging travel, production of accurate itineraries, plan B & C, able to navigate systems well and apply good judgment on how to optimise travellers time and business costs
- Can demonstrate pro-activity and ownership within the role
- High level technical capabilities
- Strong awareness of expense systems and cost control initiatives e.g., can champion expense policy
- Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively across different hierarchies
- Understands the culture of an Investment Bank and can quickly grasp the political landscape and key people within the organisation
About Us
J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world’s most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
About the Team
The Corporate & Investment Bank is a global leader across investment banking, wholesale payments, markets and securities services. The world’s most important corporations, governments and institutions entrust us with their business in more than 100 countries. We provide strategic advice, raise capital, manage risk and extend liquidity in markets around the world.
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