Data Protection Specialist
Location
Swindon | United Kingdom
Job description
The opportunity
As a Data Protection Specialist, you will provide operational governance and oversight through reporting KPIs, KRIs and other metrics to monitor and demonstrate compliance with all relevant privacy & data protection laws.
You will work within a data protection team to implement and embed a DP and privacy management programme, based on the UK Information Commissioner's Office (ICO) accountability framework to monitor, and maintain compliance with the UK GDPR and other relevant privacy or data protection laws. Ensuring any risks to the rights and freedoms of our data subjects are identified and managed.
The benefits:
- Salary - Up to £34,000
- Bonus scheme - on target bonus - 7.5%
- Pension scheme - contribute up to 5% of your salary and Openwork will match you and put in an extra 5%
- Critical illness cover
- Income protection - 1x salary
- Death in service - 4x salary
- 25 days holiday + bank holidays, with the opportunity to buy up to an additional 10 days
- A range of other flexible benefits to include private medical insurance, dental insurance and much more.
Key Accountabilities:
Privacy & Data Protection (PDP) Guidance
- Manage PDP queries across OHL, working with the DPO, Legal or the ICO help teams as needed.
- Maintain central location for PDP guidance & templates.
Operational Procedures
- Create, issue, socialise, operate and maintain privacy related procedures across OHL.
- Operate and maintain relevant tooling such as the PDP modules of OneTrust and issue tracking within Simple Risk
Training & Awareness
- Creation and maintenance of colleague and AR related portal content – guidance, policy, process.
- Work with the Business School to ensure all colleagues and partners complete both general and role-specific training courses periodically.
Individual Data Protection Rights
Fulfil rights requests for data controlled by the entity:
- Subject Access (DSARs Clients, Colleagues and ARs)
- Complaints
- Data Erasure
- Data Portability
- Rectification of data
Data Protection Incident & Breach Response
- Ensure PDP breach reporting processes are in place.
- Manage day to day PDP incidents and breach tracking
PDP Risk and Data Protection Impact Assessments
- Create and manage the DPIA process and documentation.
- Conduct DPIAs every time a high-risk processing operation is proposed or existing one changes.
- Record and track PDP risks (including as part of Business risk assessments) and issues.
- Escalation to DPO for complex DPIAs.
PDP by Design & Default
- Ensure PDP requirements are built into operational changes and projects through representation at the Change Advisory Board (CAB), Technical Design Boards and advocacy across 1st line operational teams
Records of Processing, Lawful Basis & Cookie policies
- Work with operational teams to ensure the periodic data mapping of personal data across the OHL businesses.
- Work with operational teams to create and maintain a record of data processing activities (ROPA) which is updated when changes to systems, services and suppliers are made.
- Identify and record the lawful basis of processing for each process within the ROPA.
Contracts & Data Sharing
- Ensure all contracts with data processors reflect the necessary PDP clauses.
- Work with Strategic Sourcing colleagues to conduct 3rd party due diligence on potential new suppliers.
- Engage with DPO and Legal resources where issues arise.
Partner AR Oversight
Work with quality teams to ensure AR firms are meeting expected PDP compliance requirements.
What will you need to succeed?
Qualifications/Experience
- Recognised certification in UK/European privacy and data protection preferred
- Previous track record of data protection work, ideally within the Financial Services sector
- Experience of operational environments where high volumes of personal data are held or processed
- Good knowledge of UK GDPR, EU GDPR and other applicable privacy law or regulation
- Strong understanding of information security controls and principles and their fundamental link to data protection
Knowledge:
- Knowledge of UK GDPR, EU GDPR and other applicable privacy law or regulation
- Strong understanding of information security controls and principles and their fundamental link to data protection
Skills and Competencies:
- Excellent writing, organisational and problem solving skills
- Good project management and organisational skills to deliver effective programmes of change
- Good verbal and written communication skills with a strong attention to detail
- The ability to find and research answers to data protection challenges and questions through online resources or professional networks and to keep current with changes in data protection legislation
- To be able to work as part of a team or autonomously to ensure effective delivery of the data protection and private management programme In line with the UK Information Commissioner's Office (ICO) accountability framework
- Strong organisational skills to deliver effective programmes of change
Why us?
We're a dynamic, fast paced, and growing business with huge ambition. This is all made possible by the brilliant people who are part of The Openwork Partnership family. We're investing heavily in our colleagues, continuously striving to give them the platform to develop personally and professionally and reach their full potential.
We’re also very proud of our culture, as one of the Best 100 Large Companies to work for in 2022. The Openwork Partnership values, and respects individuality and we are committed to building an inclusive culture and environment which truly recognises and celebrates our colleague’s individual differences and identities – just like our financial advice, for us, it’s personal. We believe everyone can make a difference and your race, religion, disability, and gender will never be a barrier. At Openwork, we have a strong ethic of care for each other where you can balance a successful career with your commitments and interests outside of work. We believe that you will bring your best self to work if you are trusted to choose when, where and how you do it.
Job tags
Salary
£34k per annum
