Administrator

Location

Inchinnan, Renfrewshire | United Kingdom

Job description

About the Role

Administrator
Inchinnan, Glasgow
Permanent position

Who we are:
JFD is the world leading underwater capability provider, serving the commercial and defence markets with innovative diving, submarine and hyperbaric rescue, technical solutions and services.
Operating worldwide, the company is the world’s leading provider of submarine rescue capability and an established provider of submarine escape training. The company is at the forefront of Hyperbaric Rescue, along with being the leading supplier of commercial and defence diving equipment and saturation diving systems to the commercial industry.

About the role:
To provide administration, support and assistance to the Head of Submarine Escape and Rescue, and Submarine Escape and Rescue (SER) Product Line, and assist in the delivery of projects and services.

Your key responsibilities will also include:

• Provide admin support to the Submarine Escape and Rescue (SER) management team inclusive of general administration, document management, timesheet management and entry, leave tracking and management, meeting support to assist in the delivery of projects and services to achieve JFD’s contractual requirements.
• Manage and enact worldwide travel and visa applications for the Submarine Escape and Rescue (SER) department, in liaison with Travel Service Provider to ensure that personnel travel to their required locations to delivery project and service activities and events.
• Maintain register of JFD SER personnel “out of country” working movements to ensure JFD compliance with financial tax regulations and assist in responding to a real life emergency.
• Manage processing of SERS related procedure and plans (following revision) through JFD’s configuration management system to ensure JFD delivers quality products to its customers.
• Support Service Managers and Project Managers in the creation of presentations, reports and other standard business documentation outputs to support internal and customer meetings.
• Support Service Managers and Project Managers with emerging and ad hoc project requirements, inclusive of shipping materials and export requirements to ensure projects are delivered to JFD’s customers.
• As a member of the SER team, provide support a real life (Disabled Submarine (DISSUB) emergency by forming part of the JFD base cell. Assist in the resource response and travel requirements to assist in the rescue of submariners.

What do you need?

Essential:

• Experience in providing administrative services.
• Excellent communication skills, including oral & written.
• Excellent PC skills (including all Microsoft Office Applications - Word, PowerPoint, Excel).
• Would hold existing or be able to obtain SC level clearance.

Desirable:

• Familiarity with ERP Systems, Document Control System.
• Familiar with international Quality and Safety standards (ISO 9001, 45001 etc.).
• Familiar with working to facilities and defence standards (DEFSTAN etc.).

*For this role you will need to be a UK resident with a checkable UK work history and able to pass security clearance.

Working for us:
We offer a number of benefits including Group Personal Pension Scheme, Life Assurance, free fruit in the office and an early finish on Fridays.

Due to the volume of applications that we receive for our vacancies, on occasion applications may close before the deadline, so please apply early to avoid disappointment.

James Fisher & Sons are committed to taking positive action on diversity and we strongly encourage applications from candidates from all backgrounds and as a Disability Confident employer we are committed to offer an interview to disabled candidates who meet the minimum criteria for the role.

JFD is proud to be part of James Fisher and Sons plc, who has partnered with the Career Transition Partnership, the official provider of Armed Forces resettlement for over 20 years.

Job tags

Salary