Business Development Coordinator (FTC)
Location
Paisley, Renfrewshire | United Kingdom
Job description
Shifts: Part time - Up to 20 hours a week - Day shifts (Between Monday, Tuesday, Friday)
Job Type: Fixed term contract
Job Title:Business Development Coordinator (FTC)
JobTypes: Part time, Fixed term contract
Contract length: 9 months minimum for maternity cover
Salary: £25000 (pro rata, hours can be discussed at interview but up to 20 per week on a Friday/Monday/Tuesday)
Spark of Genius Children’s Service is part of the CareTech Family. Established in 1993, CareTech is a leading nationwide social care provider delivering a package of high quality, individually tailored care and support solutions to children, young people, and adults across the UK.
We are a leading provider of education and residential care throughout the UK offering individualised pathways to empower and enable children and young people. We have several small residential homes, which run365 days a year, for children, and young people.
We are recruiting for a part timeBusinessDevelopmentCoordinator to join our team at Spark of Genius head office on a fixed term basis until February 2025.
The ideal candidate will be an excellent Administrator, able to prioritise own and others workloads, able to work well with systems and identify resolutions or methods in which to work more efficiently. You will also have a good eye for detail.
Job Purpose:
To provide comprehensive, effective and efficient administrative business support for the organisation. Primarily supporting Residential Homes, Training Department and Senior Management.
Main Responsibilities:
Senior Management Support
- Receive and effectively distribute referral calls to appropriate management and manage accurate logs of statistics based on referral information.
- Effective organisation of meetings and diary management, accommodation/travel booking for SMT.
- Have an awareness of SMT information requirements and provide statistics, reports and information as requested so as to incorporate into business planning.
- Compile regular information for SMT, census, SCIS, local authorities, training reports and large scale tenders.
- Research contacts for referral improvements in various sectors.
- Providing update to Parent company on starters and leavers
Administration support for Residential and Education Services
- Managing a database of young persons information ensuring a precise record exists.
- Ensuring confidentiality of YP information in line with Data Protection and new GDPR requirements following policies as required.
- Recording all YP information accurately in order to provide reports and statistics for staff and external professionals who deal with the YP e.g. attendances/addresses/exam results/Local Authority statistics
- Creation and monitoring of the completion of quarterly monitoring forms within the Services for specific Local Authorities working with Residential Managers and Head Teachers to ensure these are sent within timescales.
- Providing packs/Marketing materials, brochures etc for local authorities/parents and any other parties as and when required.
- Assist with home set up e.g. bin contracts, Rentokil, Viking accounts etc as required
- Assist with local authority monitoring of placements by providing documents as requested.
- Requesting Individual Placement Agreements (IPAs) from Local Authorities to ensure that they are signed and in place and upto date for every YP and sharing these with the residential homes/schools/Caretech once finalised
- Communicate with Residential Homes and schools on an ongoing and regular basis to ensure that an accurate account of the YP occupancy is compiled in order to track occupancy accurately, project and enabling financial planning.
- Accurately record details of current YP leavers and track leavers destinations.
- All other administration and facility tasks as suitable and as requested
Professional first point of contact for the Organisation
- Good knowledge and understanding of all services
- Awareness and adherence of company policy and procedures, employee handbook and Vision and Aims.
- Promoting a positive first impression of the Company.
- Professional manner answering phones.
- Meeting and greeting visitors, ensuring signed in for fire safety and security reasons.
- Effectively communicating with external customers, communicating and distributing calls as appropriate.
- Dealing with complaints effectively and professionally and recording these.
- Active participant in action plans, improvement plans and strategic development plans in line with organisational goals.
- Responding to requests, internal surveys etc.
- Duty to uphold Health & Safety within the workplace
Office Responsibilities
- Ensure sufficient goods and stationery supplies throughout HQ
- Responsibility for keeping building safe, welcoming and inviting including maintaining daily, weekly and annual fire checks and fire paperwork including fixed wire testing, emergency lighting, PAT Testing, extinguisher check paperwork and all other paperwork required to keep building safe.
- In charge of accident reporting at HQ
- Managing meeting lunch requests as and when required
- In charge of HQ Admin and training office budgeting, petty cash float and Finance reporting
- Train as First Aider for the building
- Train as Fire Warden for the building
Continuing Professional Development
- Attendance at/completion of identified and mandatory training
- Responsibility for maintaining and managing your own training profile.
- Active participant in supervision and appraisal and any identified development needs.
*The post holder may be reasonably expected to undertake other duties commensurate with the level of responsibility that may be allocated from time to time.*
Any data received in applications will be used for recruitment purposes within Spark of Genius and CareTech only.
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